Administrative Assistant - Setup & I&D-Bilingual Preferred

Indiana-Convention-Center-&-Lucas-Oil-Stadium-; Indianapolis (IN); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Dental plan

Vision insurance

Life insurance

HSA contribution

Generous PTO

Event tickets

Free parking

Referral program

Job summary

The Indiana Convention Center & Lucas Oil Stadium is seeking an Administrative Assistant to support Setup & I&D. The role focuses on clerical tasks, coordination of administrative procedures, and reporting under the Setup Manager. Bilingual preference is noted.

Responsibilities include preparing work orders, managing SharePoint operations, ADP scheduling, time checks, and document generation. This position offers competitive benefits and the chance to work on major events in Indianapolis.

Qualifications

• Administrative experience in setup or events is preferred.
• Strong clerical and time-management skills.
• Proficient with Word/Excel and ADP scheduling.

Responsibilities

• Prepare work orders for the Setup Department utilizing Momentus
• Scan and upload complete work orders to event specific folder
• Assist the Setup Manager with Profit and Loss systems
• Assist the Setup Manager with Event Review sheet, documenting information for all events
• Maintains office area and office supply inventory
• Inputs ADP schedules and performs daily time care checks
• Generate and prepares letters, reports and other documents as assigned
• Manage day to day operations of the departmental SharePoint site
• Other duties as assigned by the Setup Manager

Skills

Bilingual

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant - Setup & I&D-Bilingual Preferred

Salary Range: $47,750.00 To $47,750.00 Annually

Position Summary:

The Setup Administrative Assistant assists with clerical needs of the Setup Department. The Setup Administrative Assistant coordinates and implements all administrative procedures of the Setup and I&D Departments. Accountability is to the Setup Manager. Bilingual Preferred

Position Responsibilities:

• Prepare work orders for the Setup Department utilizing Momentus
• Scan and upload complete work orders to event specific folder
• Assist the Setup Manager with Profit and Loss systems
• Assist the Setup Manager with Event Review sheet, documenting information for all events
• Maintains office area and office supply inventory
• Inputs ADP schedules and performs daily time care checks
• Generate and prepares letters, reports and other documents as assigned
• Manage day to day operations of the departmental SharePoint site
• Other duties as assigned by the Setup Manager

Join the most exciting team in town!

The Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is a powerhouse destination for some of the largest events in the country. Every day brings something new with hundreds of events throughout the year and annual events such as the Big Ten Football Championship game, FDIC International, Gen Con, Indiana Black Expo, Indiana Comic Con, National FFA, and PRI.

What the Indiana Convention Center/Lucas Oil Stadium offers:

• Pension (after you meet the vesting requirements)
• Choice of 2 great Health plans through Anthem
• Choice of 2 great Dental plans through Delta
• Employer paid Vision Insurance
• Employer paid Life Insurance
• When opting into benefits, either $1,500 for Employee only or $2,500 for family plans into your H.s.a
• Generous time off
• Employee events
• Tickets to events hosted at either the Convention Center or Lucas Oil Stadium
• Free parking
• Referral Program ($500 for hired full time referral)

The Indiana Convention Center & Lucas Oil Stadium is an Equal Opportunity Employer.