Bilingual School Ops & Front Office Specialist

ReNEW Schools; Indianapolis (IN); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Employee Assistance Program

Job summary

Liberty Grove Schools in Indianapolis, Indiana, is hiring a Bilingual School Operations and Front Office Assistant for the 2026-27 school year. The role provides administrative support to the Front Office Manager and school administrators, assisting students, families, and staff in English and Spanish.

This on-site position handles front desk duties, attendance support, field-trip coordination, onboarding, and records management, while promoting a welcoming environment.

Qualifications

• Fluent in English and Spanish (required)
• High school diploma or equivalent required
• Some college preferred
• Experience in administrative support or operations roles, preferably in an educational setting
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills in English and Spanish
• Able to quickly learn to use new technology systems
• Detailed-oriented and problem-solver
• Ability to work effectively with a variety of stakeholders, including students' parents and families

Responsibilities

• Serve as bilingual point of contact for families, students, and visitors
• Greet school visitors and provide information and assistance in both English and Spanish, while maintaining building security procedures
• Perform general clerical functions, including handling incoming phone calls, copying, and faxing
• Generate memos, emails, and reports, as needed
• Assist with student attendance and late passes
• Assist classroom teachers in field trip coordination, securing transportation, lunch and venue fees
• Organize and file confidential staff and financial documents
• Schedule meetings with vendors and contractors, as needed
• Serve as the liaison between vendors and contractors, as assigned
• Assist with the onboarding paperwork and background checks of new employees
• Ensure new employee paperwork and required licenses are retrieved and tracked
• Communicate with employees regarding any missing documentation for emergency licenses and IDOE compliance
• Maintain a system for inventory, ordering and tracking classroom and office supplies
• Assist with tracking and entering required documents in the OEI system
• Prepare and enter required School Nutrition information for reimbursement
• Serve as the expert for School Nutrition Community Eligibility Provision (CEP)
• Assist the Director of Operations with operational tasks, as assigned

Skills

Bilingual English/Spanish

Excellent communication

Administrative support

Customer service

Attention to detail

Education

High school diploma

Some college

Tools

Microsoft Office

OEI system

Job description

Liberty Grove Schools in Indianapolis, Indiana, is hiring a Bilingual School Operations and Front Office Assistant for the 2026-27 school year. The role provides administrative support to the Front Office Manager and school administrators, assisting students, families, and staff in English and Spanish.

This on-site position handles front desk duties, attendance support, field-trip coordination, onboarding, and records management, while promoting a welcoming environment.