Bilingual School Operations and Front Office Assistant

ReNEW Schools; Indianapolis (IN); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Employee Assistance Program

Job summary

Liberty Grove Schools in Indianapolis, Indiana, is hiring a Bilingual School Operations and Front Office Assistant for the 2026-27 school year. The role provides administrative support to the Front Office Manager and school administrators, assisting students, families, and staff in English and Spanish.

This on-site position handles front desk duties, attendance support, field-trip coordination, onboarding, and records management, while promoting a welcoming environment.

Qualifications

• Fluent in English and Spanish (required)
• High school diploma or equivalent required
• Some college preferred
• Experience in administrative support or operations roles, preferably in an educational setting
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills in English and Spanish
• Able to quickly learn to use new technology systems
• Detailed-oriented and problem-solver
• Ability to work effectively with a variety of stakeholders, including students' parents and families

Responsibilities

• Serve as bilingual point of contact for families, students, and visitors
• Greet school visitors and provide information and assistance in both English and Spanish, while maintaining building security procedures
• Perform general clerical functions, including handling incoming phone calls, copying, and faxing
• Generate memos, emails, and reports, as needed
• Assist with student attendance and late passes
• Assist classroom teachers in field trip coordination, securing transportation, lunch and venue fees
• Organize and file confidential staff and financial documents
• Schedule meetings with vendors and contractors, as needed
• Serve as the liaison between vendors and contractors, as assigned
• Assist with the onboarding paperwork and background checks of new employees
• Ensure new employee paperwork and required licenses are retrieved and tracked
• Communicate with employees regarding any missing documentation for emergency licenses and IDOE compliance
• Maintain a system for inventory, ordering and tracking classroom and office supplies
• Assist with tracking and entering required documents in the OEI system
• Prepare and enter required School Nutrition information for reimbursement
• Serve as the expert for School Nutrition Community Eligibility Provision (CEP)
• Assist the Director of Operations with operational tasks, as assigned

Skills

Bilingual English/Spanish

Excellent communication

Administrative support

Customer service

Attention to detail

Education

High school diploma

Some college

Tools

Microsoft Office

OEI system

Job description

Bilingual School Operations and Front Office Assistant

2026-27 School Year

Why You'll Love it Here

At Liberty Grove Schools, we offer a highly competitive salary and benefits package comparable to the best in Central Indiana. Here’s what you can expect:

• Top-Tier Salary: Competitive salary ($35,000-$38,000) plus opportunities for merit-based increases and annual performance bonuses
• Comprehensive Benefits: Medical, dental, and vision insurance to support you and your family
• Retirement Security: 401(k) plans with company matching to help you plan for the future
• Wellness Support: Access to an Employee Assistance Program (EAP) for mental health and well-being

We prioritize our staff and ensure you have the support you need to thrive. Here's how:

• Advance Your Education: Partnerships with local universities let you earn your Master's degree at a reduced rate
• Affordable Housing: Anchor partnership with a local non-profit offers reduced-cost apartments just two blocks from LGS
• Professional Growth: Access ongoing professional development opportunities to enhance your skills
• Wellness Matters: Enjoy wellness days built into the school calendar to recharge and prioritize self-care

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Vision

Empowering and encouraging a commitment to learning for all students in every community.

Who We Are

Liberty Grove Schools is a growing, community-centered public charter school located in Indianapolis, Indiana. Founded with a commitment to academic excellence and whole-child development, we serve a diverse population of students and families who are deeply invested in education and community impact.

As an established school with strong systems and a clear vision, Liberty Grove continues to expand thoughtfully. We are excited to be growing into a full middle school model, with the addition of 7th grade in the upcoming school year. This growth reflects both the success of our program and the trust families place in our school.

We are proud to maintain a staff retention rate of approximately 90%, demonstrating the strength of our school culture, relationships, and academic programming. Our student achievement scores are in line with peer schools across Indianapolis, reflecting consistent academic progress and a commitment to high standards for all learners.

At Liberty Grove, we envision a community of academic excellence that sparks innovation and creates opportunity. We achieve this by empowering students of diverse backgrounds, removing limiting labels, and fostering a culture grounded in high expectations, belonging, and continuous growth.

We believe deeply in the partnership between school and community and share collective ownership in developing well-educated, civic-minded students. We meet students where they are, celebrate who they are, and challenge them to grow. Our work is driven by a shared belief in possibility, and the mindset of "why not us?"

This is an on-site position (not remote/work-from-home).

School Address: 1002 W. 25th Street Indianapolis, IN 46202

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Who You Are

You believe every student deserves an opportunity to participate in an exceptional educational environment and are inspired every day to demand the best for yourself and your students.

About the Role

Liberty Grove Schools is seeking a School Operations and Front Office Assistant to provide administrative support to the Front Office Manager, school administrators, and the school’s main office. This team member will assist students, families and staff in English and Spanish, as a key part in maintaining a supportive environment for our students. Must be able to work independently and collaboratively.

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ESSENTIAL DUTIES

• Serve as a point of contact for families, students, and visitors in person and over the phone in both English and Spanish
• Greet school visitors and provide information and assistance in both English and Spanish, while maintaining building security procedures
• Perform general clerical functions, including handling incoming phone calls, copying, and faxing
• Generate memos, emails, and reports, as needed
• Assist with student attendance and late passes
• Assist classroom teachers in field trip coordination, securing transportation, lunch and venue fees
• Organize and file confidential staff and financial documents
• Schedule meetings with vendors and contractors, as needed
• Serve as the liaison between vendors and contractors, as assigned
• Assist with the onboarding paperwork and background checks of new employees
• Ensure new employee paperwork and required licenses are retrieved and tracked
• Communicate with employees regarding any missing documentation for emergency licenses and IDOE compliance
• Maintain a system for inventory, ordering and tracking classroom and office supplies
• Assist with tracking and entering required documents in the OEI system
• Prepare and enter required School Nutrition information for reimbursement
• Serve as the expert for School Nutrition Community Eligibility Provision (CEP)
• Assist the Director of Operations with operational tasks, as assigned

QUALIFICATIONS

1. Fluent in English and Spanish (required)
2. High school diploma or equivalent required
3. Some college (preferred)
4. Experience in administrative support or operations roles, preferably in an educational setting
5. Strong organizational and time-management skills, with the ability to prioritize tasks effectively
6. Excellent written and verbal communication skills in English and Spanish
7. Able to quickly learn to use new technology systems
8. Detailed-oriented and problem-solver
9. Ability to work effectively with a variety of stakeholders, including students' parents and families

To learn more visit www.libertygroveschools.org.