Dynamic School Operations & Front Office Coordinator

Rooted School Indy; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

Rooted School Indy in Indianapolis seeks a School Operations & Office Coordinator to be the operational hub of day-to-day functions, merging a well-run front office with responsibilities across nutrition services, transportation, and technology support. In the absence of an operations manager, this role ensures essential non-instructional systems run smoothly for students, families, and staff.

This coordinator-level position requires strong organizational skills, a customer-service mindset, and

Qualifications

• Minimum 2 years of experience in office administration, school operations, or a related coordinator role.
• Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar) and general office technology.
• Experience with a student information system; PowerSchool preferred.
• Excellent organizational skills with the ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Be the first point of contact for students, families, staff and visitors in a welcoming front office.
• Manage daily attendance tracking, follow up on absences, and generate attendance reports for school leadership.
• Monitor visitor sign-in/out in compliance with safety protocols.
• Handle the school's general email inbox, mail distribution, and phone communications.
• Coordinate student early dismissals and late arrivals with families and school staff.
• Support student health needs and coordinate with the school nurse on medication protocols.

Skills

Google Workspace

Organization

Interpersonal skills

Confidentiality

Bilingual: Spanish/English

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

PowerSchool

Job description

Rooted School Indy in Indianapolis seeks a School Operations & Office Coordinator to be the operational hub of day-to-day functions, merging a well-run front office with responsibilities across nutrition services, transportation, and technology support. In the absence of an operations manager, this role ensures essential non-instructional systems run smoothly for students, families, and staff.

This coordinator-level position requires strong organizational skills, a customer-service mindset, and