Bilingual School Front Desk & Admin Coordinator

envisioneducation; San Francisco (CA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Paid time off

403b Plan

Life Insurance

Flexible benefits

Job summary

Envision Academy seeks an Administrative Assistant to manage our front office at our Downtown Oakland Science Academy High School. The role supports students, families and staff with warmth, organization, and bilingual communication.

Ideal candidates are experienced in school administration, fluent in Spanish, and comfortable using PowerSchool and related software. This full-time, 11-month position offers competitive benefits and growth opportunities.

Qualifications

• 5+ years experience in an administrative office role, preferably at a school site.
• Bilingual Spanish speaker with strong communication skills.
• Proven ability to collaborate with families and staff in a diverse community.
• Proficient with school software (PowerSchool) and general office tech.

Responsibilities

• Front desk, phones and bilingual communications; provide Spanish translation.
• Maintain attendance records and manage PowerSchool updates daily.
• Organize office spaces, order supplies, and supervise Chromebook distribution.
• Support events, recruitment, enrollment, tours, and family communications.
• Adhere to schedules, manage records accurately, and liaise with leadership.

Job description

Envision Academy seeks an Administrative Assistant to manage our front office at our Downtown Oakland Science Academy High School. The role supports students, families and staff with warmth, organization, and bilingual communication.

Ideal candidates are experienced in school administration, fluent in Spanish, and comfortable using PowerSchool and related software. This full-time, 11-month position offers competitive benefits and growth opportunities.