Bilingual School Front Desk & Admin Coordinator

Envision Schools; Oakland (CA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Paid sick leave

Paid vacation

403b Plan

Life Insurance

Flexible Benefits Plan

Job summary

Envision Academy seeks an Administrative Assistant to coordinate the front office at our Downtown Oakland Science Academy High School. This role acts as the face of the school, interacting with students, families, staff, and leadership while maintaining organized records and a welcoming environment.

The ideal candidate is experienced in a school setting, fluent in Spanish, emotionally intelligent, and able to multitask with strong communication skills.

Qualifications

• 5+ years experience in an administrative office role, preferably at a school site.
• Bilingual Spanish speaker.
• Demonstrated success working with parents and families, especially Black, African American, Latino/a/x, and immigrant families.
• Receptiveness to feedback and desire to continuously improve to meet outcomes.
• Ability to use functional software (e.g., PowerSchool), and/or to quickly learn new platforms.

Responsibilities

• Front Desk, Phones and Bilingual Communication: check-in late students, attendance calls, basic first aid, answer phones, provide translation for meetings (1-2 evenings per month).
• Office Organization: organize desks, cabinets, order supplies, manage Chromebook distribution, assist with facilities and custodial services.

Skills

Bilingual Spanish

PowerSchool

Team collaboration

Emotional intelligence

Tools

PowerSchool

Job description

Envision Academy seeks an Administrative Assistant to coordinate the front office at our Downtown Oakland Science Academy High School. This role acts as the face of the school, interacting with students, families, staff, and leadership while maintaining organized records and a welcoming environment.

The ideal candidate is experienced in a school setting, fluent in Spanish, emotionally intelligent, and able to multitask with strong communication skills.