Bilingual School Admin Assistant – Education Liaison

Heartshare Human Services Of New York; New York (NY); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health, dental, vision and life insur.

403(B) retirement plan with employer0

Paid vacation, sick, personal days, &

Employee Assistance Program (EAP)

Flexible spending account (Dependent C

Tuition Assistance Program

Professional Development opportunities

Gympass Discount

Verizon Wireless Discount

BJs Membership discount

Job summary

HeartShare Human Services Of New York in New York City area is seeking a School Administrative Assistant to support the Education Division and Preschool program in Richmond Hill, NY. You will handle daily administrative tasks, coordinate meetings, prepare reports, maintain records, and assist with program logistics.

You will communicate with staff, parents, and external partners in English and Spanish, ensure HIPAA compliance, manage schedules, and help keep operations organized and efficient

Qualifications

• Minimum 1 year of admin/office support experience in education or nonprofit.
• High School Diploma or Equivalent required.
• Proficiency in Microsoft Outlook, TEAMS, and Excel; Paycom preferred.
• Bilingual English and Spanish communication; able to translate and draft documents.
• Excellent organizational skills and attention to detail.
• Customer service oriented with ability to collaborate with staff, families, and external partners.

Responsibilities

• Supports daily administrative tasks for Preschool Program and Education Division.
• Coordinates meetings, maintains calendars, and prepares reports.
• Manages correspondence, files, and program logistics.
• Liaises with DOE, SCE, CPSE, and districts.
• Manages bus communications, route updates, and field trips coordination.
• Translates correspondence for Spanish-speaking families.
• Ensures HIPAA compliance and confidentiality.
• Assists with attendance, data entry, and supply orders.

Skills

Bilingual English/Spanish

Microsoft Outlook

Teams

Excel

Verbal and written communication

Education

High School Diploma or Equivalent

Tools

Paycom

Outlook

TEAMS

Excel

Job description

HeartShare Human Services Of New York in New York City area is seeking a School Administrative Assistant to support the Education Division and Preschool program in Richmond Hill, NY. You will handle daily administrative tasks, coordinate meetings, prepare reports, maintain records, and assist with program logistics.

You will communicate with staff, parents, and external partners in English and Spanish, ensure HIPAA compliance, manage schedules, and help keep operations organized and efficient