Bilingual Sales & Marketing Operations Specialist - Irvine

FlexiSpot; Irvine (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Flexispot Inc., a leader in ergonomic health and smart office solutions, is seeking a Sales, Marketing & Administrative Support Specialist to join our Irvine team. This role combines sales order management, marketing collaboration, and administrative support to help optimize customer experiences and drive growth.

You will work cross-functionally with warehouse, logistics, and finance, manage CRM data, and contribute to campaigns.

Qualifications

• 2+ years of proven experience in both sales and marketing.
• Experience with CRM software (Salesforce, HubSpot, Zoho, etc.).
• Proficiency in PowerPoint, Canva, and Adobe Creative Suite.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience supporting B2B sales and marketing activities.
• Bilingual in English and Mandarin (required).
• Valid driver’s license; willingness to travel 25-50%.

Responsibilities

• Handle sales orders from entry to fulfillment, ensuring accuracy and timely processing.
• Coordinate with warehouse, logistics, and finance teams to track and manage orders.
• Maintain and update customer information in CRM software (e.g., Salesforce, HubSpot, Zoho).
• Support the sales team with quotations, invoices, and customer inquiries.
• Monitor inventory levels and communicate product availability to the sales team.
• Prepare sales reports, track performance metrics, and analyze data.
• Serve as a liaison between customers and internal teams to ensure order accuracy and issue resolution.
• Provide after-sales support by addressing customer concerns and coordinating solutions.
• Assist with the execution of marketing campaigns and customer marketing initiatives.
• Design and develop customer-facing materials such as PowerPoint decks, Canva graphics, and Adobe Creative Suite assets.
• Collaborate with leadership to create polished visual presentations and branded communication tools.
• Support retail and B2B marketing programs with account-specific toolkits and promotional assets.
• Conduct market research to support category storytelling and sales strategies.
• Contribute to internal and external communications with strong attention to clarity and design.
• Manage scheduling, calendar coordination, and meeting logistics.
• Provide general administrative support, including documentation, filing, and task tracking.
• Assist with organizing team projects and ensuring deadlines are met.

Skills

Sales & Marketing Experience

CRM experience

Communication

Tools

Salesforce

HubSpot

Zoho

PowerPoint

Canva

Adobe Creative Suite

Job description

Flexispot Inc., a leader in ergonomic health and smart office solutions, is seeking a Sales, Marketing & Administrative Support Specialist to join our Irvine team. This role combines sales order management, marketing collaboration, and administrative support to help optimize customer experiences and drive growth.

You will work cross-functionally with warehouse, logistics, and finance, manage CRM data, and contribute to campaigns.