Bilingual Receptionist & Office Coordinator

Michael Aaron Staffing, LLC; Coral Gables (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

Michael Aaron Staffing, LLC is partnering with a private investment firm in Coral Gables, FL to hire a polished Receptionist/Office Coordinator who welcomes clients and visitors and supports daily office operations.

The role blends front desk duties with office coordination, hospitality, and administrative support in a professional environment that values attention to detail and team collaboration. Strong English and Spanish communication are required.

Qualifications

• 2–4 years of receptionist, office coordination, administrative, or hospitality experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Fluency in English and ability to communicate in Spanish required.

Responsibilities

• Serve as the first point of contact for visitors, clients, and calls with a polished, welcoming presence.
• Coordinate conference rooms, meetings, guest hospitality, and office events.
• Oversee daily office needs: supplies, deliveries, mail, and vendor coordination.
• Maintain organized, professional reception and common areas.
• Provide administrative support to employees and leadership, including document prep and meeting logistics.
• Partner with building management, maintenance, and vendors to ensure smooth operations.
• Anticipate office needs and support special projects as needed.

Skills

English fluency

Spanish communication

Microsoft Office

Tools

Microsoft Office Suite

Job description

Michael Aaron Staffing, LLC is partnering with a private investment firm in Coral Gables, FL to hire a polished Receptionist/Office Coordinator who welcomes clients and visitors and supports daily office operations.

The role blends front desk duties with office coordination, hospitality, and administrative support in a professional environment that values attention to detail and team collaboration. Strong English and Spanish communication are required.