Bilingual Programs & Office Operations Coordinator

Talentify; Hartford (CT); On-site; USD 50,000 - 70,000; Full time

Job summary

Talentify is seeking an experienced Office Manager/Parenting Education Program Coordinator to support the Institute for the Hispanic Family and Family Strengthening Programs in Hartford. The role provides administrative coordination, facility liaison, and program support to ensure smooth daily operations and effective service delivery.

Under the Senior Director, you will manage licenses, meetings, reports, and vendor coordination while supporting the Parenting Education Program and Carelogic

Qualifications

• Associate's degree or equivalent plus experience.
• Strong oral and written communication; proficient with Word, Outlook and Excel.
• Bilingual Spanish/English encouraged.

Responsibilities

• Provides administrative coordination of all Check Request and Purchase Orders.
• Assists Senior Director with facility and programmatic requests to ensure all programs are administratively supported.
• Create, update and maintain a list of licenses and inspections for the Institute campus.
• Participate in area events and meetings as requested by Senior Director.
• Prepare space for admin and community meetings and arrange catering if requested.
• Order and maintain inventory of office supplies.
• Assist with agenda prep, minute-taking, and distribution for advisory and staff meetings.
• Assist with preparation of reports for funders and correspondence.
• Serve as first contact between programs, families/clients and Senior Director.
• Develops and maintains a list of building maintenance vendors.
• Work with Behavioral Health program to ensure continuity of client care.
• Coordinate Parenting Education Program (PEP): schedule, staff assignment, space, and reports.

Skills

Bilingual Spanish/English

Excellent written and verbal

Organizational skills

Time management

Independent work

Education

Associate's degree or business school

High school diploma with 3 years related experience

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Talentify is seeking an experienced Office Manager/Parenting Education Program Coordinator to support the Institute for the Hispanic Family and Family Strengthening Programs in Hartford. The role provides administrative coordination, facility liaison, and program support to ensure smooth daily operations and effective service delivery.

Under the Senior Director, you will manage licenses, meetings, reports, and vendor coordination while supporting the Parenting Education Program and Carelogic