Bilingual Administrative Coordinator (Part-Time)

Talentify; Cheshire (CT); On-site; USD 23,000 - 30,000; Part time

Job summary

Talentify in Connecticut is seeking an Administrative Coordinator to support school operations by handling administrative tasks and coordinating office activities for school leadership.

The role requires 3–5 years of administrative experience in a school or office setting, proficiency in Microsoft Office, and fluent English and Spanish communication. Scheduling, data entry, and coordination with vendors are key duties in a part-time, 25-hour work week.

Qualifications

• Minimum 3–5 years of administrative experience in a school or office setting.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Bilingual English/Spanish communication (written and verbal).
• Excellent organizational and time-management skills.
• Strong communication and teamwork abilities.
• Commitment to data confidentiality and policy compliance.

Responsibilities

• Provide administrative support to the business office; greet clients and vendors, answer phones, and relay program information.
• Maintain lead database, contact leads via phone or email, follow up, and schedule school tours.
• Oversee students in the pre-trip area and classroom; address questions and technical issues.
• Manage the student calendar; schedule new students; track attendance and correspondence.
• Enroll students into JJ Keller and CourseKey; enter grading information; manage graduation steps.
• Perform data entry, maintain student conversion data, and prepare weekly executive reports.
• Order office supplies and coordinate services with maintenance or external vendors.
• Monitor and manage office supplies, equipment maintenance and facility requests.
• Ensure compliance with company policies and data confidentiality standards.
• Create flyers, brochures, and school manuals using Canva; mass email with Constant Contact.
• Perform other duties as assigned by leadership.

Skills

Bilingual English/Spanish

Strong communication

Organizational skills

Teamwork

Attention to detail

Safety culture

Tools

Microsoft Office

Job description

Talentify in Connecticut is seeking an Administrative Coordinator to support school operations by handling administrative tasks and coordinating office activities for school leadership.

The role requires 3–5 years of administrative experience in a school or office setting, proficiency in Microsoft Office, and fluent English and Spanish communication. Scheduling, data entry, and coordination with vendors are key duties in a part-time, 25-hour work week.