Bilingual Payroll & Admin Assistant – Entry Level

Rosendin; Sterling (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

Rosendin is hiring a Field Payroll Admin I to provide basic payroll administrative support, learn payroll systems, and assist the Field Payroll team with timecards, deductions, and compliance. You’ll handle routine inquiries, maintain records, and participate in weekly processing.

Requirements include a high school diploma, 0-2 years in payroll/HR/administration, and willingness to travel up to 5%. Proficiency in MS Office is expected; experience with a union employer is a plus.

Qualifications

• Basic understanding of payroll or HR administration.
• Strong attention to detail and data accuracy.
• Ability to follow instructions and maintain confidentiality.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.

Responsibilities

• Assist with collecting, scanning, and filing payroll documentation (timecards, new hire forms, deductions).
• Perform basic data entry in Time Entry and payroll systems under supervision.
• Distribute paychecks and pay statements as directed.
• Respond to routine payroll inquiries by routing or escalating issues appropriately.
• Maintain organized and accurate employee payroll records.
• Support weekly payroll processing activities.
• Follow established payroll procedures, policies, and deadlines.
• Respond to employee payroll inquiries in a timely manner by performing the initial review, escalating as needed, and making sure employees receive a clear and accurate response to their request.
• Handle requests for hours report, paystubs, W-2s, and Verification of Employment (VOE).
• Collect, scan, and submit all payroll documentation, including garnishment notices, 401k letters, tax deduction catchups, travel agreements, and promotions.
• Ensure Time Entry software is updated with employee, foreman, and general foreman information.
• Review regular timecards, retro request, and missed time to make sure all hours and pay information are reported accurately.
• Review employees' pay rates for compliance with union contracts and labor laws.
• Submit requests and make sure certain employees have the devices and access to software they need to perform their time entry and payroll responsibilities.
• The duties and responsibilities are intended to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position’s role within the business unit.

Skills

Payroll basics

Data accuracy

Confidentiality

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Time Entry system

Payroll software

Job description

Rosendin is hiring a Field Payroll Admin I to provide basic payroll administrative support, learn payroll systems, and assist the Field Payroll team with timecards, deductions, and compliance. You’ll handle routine inquiries, maintain records, and participate in weekly processing.

Requirements include a high school diploma, 0-2 years in payroll/HR/administration, and willingness to travel up to 5%. Proficiency in MS Office is expected; experience with a union employer is a plus.