Bilingual Operations Admin: Scheduling & Docs

Gothic Landscape; Las Vegas (NV); Híbrido; USD 28.000 - 29.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision, and FSA

401(k) & Life Insurance

9 Paid Holidays/Year

Paid Vacation & Paid Sick Time

Descripción de la vacante

Gothic Landscape seeks an Operations Administrator in Las Vegas to provide administrative and operational support to Customer Service and Production teams by coordinating work orders, tracking project documents, and ensuring day-to-day operations run smoothly. The role requires high organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Candidates should be willing to learn internal systems like LSJMS and OST and work Monday–Friday, 6:30

Formación

• Bilingual Spanish is highly preferred.
• Strong computer proficiency, particularly in Microsoft Excel.
• Excellent organizational skills and attention to detail.
• Ability to adapt quickly in a fast-paced work environment while managing competing priorities and deadlines.
• Willingness and ability to learn internal systems and software, including LSJMS and OST.

Responsabilidades

• Schedule and accept work orders for the Customer Service division
• Answer calls from builders regarding warranty dates and work order scheduling
• Track multiple logs in Excel and generate maps for turnovers
• Monitor AWA numbers, approval dates, and purchase order receipt and billing status
• Generate proposals for additional work
• Submit completed AWA documentation and purchase orders to Accounts Receivable while maintaining accurate logs for monthly financial reporting
• Communicate with clients regarding outstanding purchase orders
• Prepare electronic correspondence, reports, and other written communications
• Perform filing, photocopying, emailing, and additional clerical duties as needed
• Assist with additional projects and administrative tasks as assigned

Conocimientos

Bilingual Spanish

Excel proficiency

Organizational skills

Multitasking

Internal systems training

Herramientas

LSJMS

On-Screen Takeoff

Descripción del empleo

Gothic Landscape seeks an Operations Administrator in Las Vegas to provide administrative and operational support to Customer Service and Production teams by coordinating work orders, tracking project documents, and ensuring day-to-day operations run smoothly. The role requires high organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Candidates should be willing to learn internal systems like LSJMS and OST and work Monday–Friday, 6:30