Onboarding Coordinator

Elevate Human Capital; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Elevate Human Capital is seeking an Onboarding Coordinator to support the pre-employment and new-hire onboarding process in the south Houston, TX area. The role involves coordinating pre-employment requirements, maintaining onboarding documentation, and ensuring new hires are cleared for their first day.

The ideal candidate will manage I-9 / E-Verify, background checks, and onboarding forms while keeping accurate records and communicating with recruiters, hiring managers, and candidates.

Qualifications

• Experience with pre-employment onboarding processes and documentation.
• Familiarity with I-9, E-Verify and background checks is preferred.
• Ability to maintain accurate onboarding records and handle confidential information.

Responsibilities

• Coordinate pre-employment requirements (background checks, drug screenings).
• Review background check statuses and follow up on outstanding items.
• Complete Form I-9 and process E-Verify cases.
• Review new-hire onboarding documentation for accuracy.

Skills

Organization

Communication

Multi-hire Mgmt

Confidentiality

Follow-up

Fast-paced

MS Office

HRIS

Tools

HRIS

Onboarding Software

Job description

EHC is currently looking for an Onboarding Coordinator for a client in the south Houston, TX area.

Summary

The Onboarding Coordinator provides administrative support throughout the pre-employment and new-hire onboarding process. This role is responsible for coordinating pre-employment requirements, maintaining accurate onboarding documentation, completing employment eligibility processes, and ensuring new hires are cleared and prepared for their first day.

Responsibilities

• Coordinates pre-employment requirements for new hires, including background checks and drug screenings.
• Reviews background check and drug screening statuses and follows up on outstanding requirements as needed.
• Completes Forms I-9, reviews employment eligibility documentation, and processes E-Verify cases.
• Reviews new-hire onboarding documentation for accuracy and completeness.
• Assists new hires with completing required onboarding forms and documentation.
• Maintains accurate I-9, E-Verify, pre-employment, and onboarding records in accordance with company procedures.
• Prepares and maintains new-employee files and ensures required documentation is properly filed.
• Enters and updates new-hire information within the HRIS and other applicable systems.
• Communicates with recruiters, hiring managers, candidates, and other internal teams regarding onboarding status and outstanding requirements.
• Scans, files, emails, and maintains employment-related documentation.
• Provides general administrative support related to onboarding and new-hire processing.
• Performs other related duties as assigned.

Skills

• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple new hires and onboarding processes simultaneously.
• Ability to handle confidential employee information appropriately.
• Strong follow-up skills and ability to meet deadlines.
• Ability to work effectively in a fast-paced environment.
• Proficiency with Microsoft Office Suite and HRIS or onboarding systems.
• Basic understanding of Form I-9, E-Verify, background screening, and other pre-employment processes preferred.