Bilingual Office Operations Specialist (Mandarin)

First Fun; Boston (MA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) plan with employer match

Life and disability insurance

Generous paid time off (vacation, sick

company holidays

Job summary

First Fun in Boston is seeking an organized Office Operations / Administrative Support professional. You will maintain a welcoming workspace, coordinate vendors and facilities, and assist HR onboarding for local staff and visitors.

You will also handle supplies, events, travel arrangements, and general administrative duties, contributing to efficient daily operations and a positive workplace culture.

Qualifications

• Degree or equivalent practical experience in business administration/related field.
• 2+ years of administrative support, reception, customer service, or workplace operations.
• Fluency in English and Mandarin required.
• Excellent organizational and time-management skills with attention to detail.
• Friendly, professional, service-oriented interpersonal skills.
• Proficient with Google Workspace and Microsoft Office.
• Resourceful, proactive, able to work independently.
• Discretion with confidential information.

Responsibilities

• Support day-to-day office operations to keep the workspace clean, organized, welcoming, and functional.
• Serve as local contact for vendor visits, property management, and maintenance requests; report issues.
• Monitor and manage inventory for supplies, snacks, beverages, and mail; place orders and restock.
• Assist HR with onboarding logistics, including workspace setup, badges, and equipment distribution.
• Help plan and execute local office events, culture activities, holidays, and team meals.
• Coordinate meeting room bookings, arrange travel/lodging, and assist with expense reports for local staff and visiting executives.
• Handle mail/packages, assist with basic local invoicing and record-keeping.

Skills

Bilingual: English & Mandarin

Strong organizational skills

Excellent communication skills

Education

Associate’s or Bachelor’s degree in Business Administration or Hospitality

Tools

Google Workspace

Microsoft Office

Job description

First Fun in Boston is seeking an organized Office Operations / Administrative Support professional. You will maintain a welcoming workspace, coordinate vendors and facilities, and assist HR onboarding for local staff and visitors.

You will also handle supplies, events, travel arrangements, and general administrative duties, contributing to efficient daily operations and a positive workplace culture.