Bilingual Office & Operations Coordinator

Atome; Boston, Northern (MA, KY); Hybrid; USD 42,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Job summary

Atome is seeking an organized Office Administrator to support daily operations for our Boston office. You will act as the administrative backbone, ensuring a smooth workplace, coordinating meetings, and assisting with onboarding and local events.

The role requires multitasking, strong communication, and attention to detail. You will manage supplies, assist HR onboarding, and help with expense reports for local staff and visiting leaders.

Qualifications

• Requires Associate’s or Bachelor’s degree in Business Administration, Hospitality, or related field (or equivalent).
• 2+ years of administrative support, reception, customer service, or workplace operations experience.
• Fluency in English and Mandarin is required.
• Excellent organizational and time-management skills with strong attention to detail.
• Friendly, professional, service-oriented interpersonal skills.
• Proficiency with Google Workspace and Microsoft Office.
• Resourceful, proactive, able to work independently with minimal supervision.
• Adaptable and able to handle confidential corporate information with discretion.

Responsibilities

• Support day-to-day office operations to keep the workspace clean, welcoming, and functional.
• Serve as local point of contact for vendor visits, facility management, and maintenance requests; report issues.

Skills

Organizational skills

Multitasking

Communication

Independence

Discretion with confidential info

English

Mandarin

Education

Associate’s or Bachelor’s degree in Business Administration/Hospitality or related field

Tools

Google Workspace

Microsoft Office

Job description

Atome is seeking an organized Office Administrator to support daily operations for our Boston office. You will act as the administrative backbone, ensuring a smooth workplace, coordinating meetings, and assisting with onboarding and local events.

The role requires multitasking, strong communication, and attention to detail. You will manage supplies, assist HR onboarding, and help with expense reports for local staff and visiting leaders.