Bilingual Office & Operations Coordinator

BioLegacy Research; San Diego (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

Biolegacy Research in San Diego is seeking an Office Administrator to support daily office operations, front desk activities, procurement coordination, asset tracking, and basic IT and security support.

This full-time onsite role reports to the Head of Operations and the Finance Controller, and regularly communicates with Mandarin-speaking HQ teams in China to align timelines and documentation, and to support a positive, well-organized workplace environment.

Qualifications

• Mandarin Chinese fluency required (spoken and written).
• Experience in office administration or front desk preferred.
• Strong organizational and communication skills are essential.
• Familiarity with CloudHub, Kingdee ERP, and Microsoft 365 in daily tasks.
• Ability to lift 20–30 lbs as needed.

Responsibilities

• Front desk and office support including greeting visitors and call handling.
• Coordinate procurement: requests, quotes, invoicing, and vendor communication.
• Track assets and equipment, generate tags, and perform periodic audits.
• Provide basic IT and security support, assist with new hires' accounts and device prep.
• Support general administrative tasks and cross‑functional teams as needed.

Skills

Mandarin Fluency

Organizational Skills

Communication Skills

Customer Service

Team Collaboration

Tools

CloudHub

Kingdee ERP

Microsoft 365

Job description

Biolegacy Research in San Diego is seeking an Office Administrator to support daily office operations, front desk activities, procurement coordination, asset tracking, and basic IT and security support.

This full-time onsite role reports to the Head of Operations and the Finance Controller, and regularly communicates with Mandarin-speaking HQ teams in China to align timelines and documentation, and to support a positive, well-organized workplace environment.