Bilingual Office Manager: Admin, Invoicing & QuickBooks

PandoLogic; Indianapolis (IN); On-site; USD 24,796 - 33,062; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Earned holiday pay

Job summary

A Construction Company is seeking a Bilingual Office Manager in Indianapolis to manage daily office operations, provide administrative and accounting support, and maintain vendor relationships. You must be fluent in both Spanish and English, and proficient in Microsoft Office and QuickBooks. This full-time role offers a salary range of $18.00 – $24.00 per hour based on experience while providing access to essential benefits including medical, dental, and life insurance.

Responsibilities

• Manage daily office operations and answer inbound calls.
• Handle invoicing, A/P & A/R reconciliation, and collections in QuickBooks.
• Prepare and organize documents: quotes, correspondence, vendor paperwork.
• Oversee job costing and schedule customer appointments.
• Maintain vendor relationships (pricing, credit apps, waivers, liens).
• Track leads, quotes, and conversion rates.
• Provide executive support for training, travel, and files.

Skills

Fluent in Spanish

Fluent in English

Proficient in Microsoft Office

Proficient in QuickBooks

Detail-oriented

Organized

Customer-focused

Ability to manage multiple priorities

Job description

A Construction Company is seeking a Bilingual Office Manager in Indianapolis to manage daily office operations, provide administrative and accounting support, and maintain vendor relationships. You must be fluent in both Spanish and English, and proficient in Microsoft Office and QuickBooks. This full-time role offers a salary range of $18.00 – $24.00 per hour based on experience while providing access to essential benefits including medical, dental, and life insurance.