Bilingual Office & Inventory Clerk (On-Site)

United Way of Greenville County; Terrell (TX); On-site; USD 26,000 - 32,000; Full time

Job summary

United Way of Greenville County is seeking an Office Clerk to provide essential administrative support for efficient office operations. Responsibilities include filing, data entry, document prep, mail distribution, and keeping supplies stocked, with a focus on accuracy and organization.

The role supports recordkeeping and compliance, assists staff with administrative tasks, and promotes a professional work environment. Bilingual English/Spanish preferred to serve diverse clients.

Qualifications

• Bilingual in English and Spanish preferred.
• High School Diploma or GED preferred.
• 1 year of warehouse experience preferred.
• Basic understanding of shipping, receiving, and inventory processes.
• Ability to operate or learn to operate forklifts, pallet jacks, and other material‑handling equipment.
• Basic computer and record‑keeping skills for order entry, documentation, and inventory tracking.
• Ability to communicate effectively with coworkers, customers, and carriers.
• Strong attention to detail and accuracy.
• 1 year of forklift experience preferred.

Responsibilities

• Process incoming orders via phone, email, fax, or electronic systems.
• Verify accuracy of financial and transactional data.
• Prepare documentation for contracts, transactions, and regulatory compliance.
• Calculate costs of goods, services, and shipping.
• Maintain inventory and account records.
• File and manage documents, records, and customer information.
• Provide notifications to customers regarding order status, delays, or issues.
• Inspect incoming and outgoing shipments for accuracy and damage.
• Record shipping information and maintain inventory logs.
• Package, label, and prepare items for shipment.
• Store, organize, and rotate inventory.
• Order materials, supplies, or equipment as needed.
• Coordinate shipping activities with carriers and external partners.
• Analyze shipping information to determine routing decisions.
• Respond to customer inquiries regarding products, services, and order status.
• Resolve routine customer complaints or escalation as needed.
• Process customer payments, deposits, or fees.
• Refer customers to appropriate personnel when necessary.

Skills

Bilingual English/Spanish

Attention to detail

Communication

Multitasking

Customer service

Education

High School Diploma or GED

Tools

Forklift operation

Pallet jack

Inventory software

Job description

United Way of Greenville County is seeking an Office Clerk to provide essential administrative support for efficient office operations. Responsibilities include filing, data entry, document prep, mail distribution, and keeping supplies stocked, with a focus on accuracy and organization.

The role supports recordkeeping and compliance, assists staff with administrative tasks, and promotes a professional work environment. Bilingual English/Spanish preferred to serve diverse clients.