Bilingual Office & Executive Assistant (English/Greek) – NYC

MAROCEAN BROKERS INC; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

MAROCEAN BROKERS INC in Midtown Manhattan is seeking a highly organized Office Administrator / Executive Assistant to support our leadership team and oversee day-to-day office operations.

The role requires bilingual English and Greek, 2+ years of admin experience, payroll HR familiarity with ADP RUN, and proficiency in MS Office. In-office, 9:00 a.m. to 5:00 p.m., Monday–Friday, with discretion and professionalism.

Qualifications

• Minimum of 2 years of experience in office administration or executive support.
• Fluent in English and Greek (written and spoken).
• Experience with ADP RUN or similar payroll/HR system is strongly preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Authorized to work in the United States.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Provide bilingual communication support in English and Greek, written and verbal.
• Assist with payroll administration and HR records, onboarding/offboarding, using ADP RUN.
• Oversee day-to-day office operations: vendors, invoices, mail, supplies.
• Draft and prepare professional correspondence, reports, and presentations.
• Serve as liaison between executives, employees, vendors, and partners.
• Maintain organized electronic and physical records and document management.
• Support leadership with administrative and operational projects.

Skills

English

Greek

Tools

ADP RUN

Microsoft Office

Job description

MAROCEAN BROKERS INC in Midtown Manhattan is seeking a highly organized Office Administrator / Executive Assistant to support our leadership team and oversee day-to-day office operations.

The role requires bilingual English and Greek, 2+ years of admin experience, payroll HR familiarity with ADP RUN, and proficiency in MS Office. In-office, 9:00 a.m. to 5:00 p.m., Monday–Friday, with discretion and professionalism.