Bilingual Executive Assistant & Office Operations Lead

MAROCEAN BROKERS INC; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Vision insurance

Job summary

MAROCEAN BROKERS INC in Midtown Manhattan is seeking a highly organized Office Administrator / Executive Assistant to support the executive leadership team and oversee day-to-day office operations.

The candidate must be fluent in English and Greek, with at least 2 years of office admin experience. Proficiency in MS Office and familiarity with ADP RUN are required or strongly preferred. This is a full-time, in-office role from 9:00 a.m. to 5:00 p.m., Monday through Friday.

Qualifications

• Fluency in English and Greek is required.
• Minimum of 2 years of experience in office administration or executive support.
• Experience with ADP RUN or similar payroll/HR platforms is strongly preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel) is required.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Provide bilingual communication support in English and Greek, both written and verbal.
• Assist with payroll administration, employee records, onboarding and offboarding, using ADP RUN.
• Oversee day-to-day office operations: vendors, invoices, office supplies, mail, and general admin needs.
• Prepare professional correspondence, reports, and presentations.

Skills

Bilingual English/Greek

MS Office proficiency

Calendar management

Strong communication

Tools

ADP RUN

Job description

MAROCEAN BROKERS INC in Midtown Manhattan is seeking a highly organized Office Administrator / Executive Assistant to support the executive leadership team and oversee day-to-day office operations.

The candidate must be fluent in English and Greek, with at least 2 years of office admin experience. Proficiency in MS Office and familiarity with ADP RUN are required or strongly preferred. This is a full-time, in-office role from 9:00 a.m. to 5:00 p.m., Monday through Friday.