Bilingual OA/CTS Administrative Specialist

Equus Workforce Solutions; Puerto Rico; On-site; USD 32,000 - 42,000; Full time

Job summary

Equus Workforce Solutions is seeking an experienced Administrative Assistant to support Job Corps operations across the United States and Puerto Rico. You will manage mail, document processing, and record-keeping, ensuring accurate data entry and timely reporting.

The role requires strong Microsoft Office skills, bilingual English/Spanish, and the ability to handle confidential information while coordinating with multiple departments.

Qualifications

• Associate's degree or higher required.
• 1+ year of professional administrative or clerical office experience.
• Proficiency with Microsoft Office and customer databases.
• Experience working with young adults (16–24) and strong interpersonal skills.
• Puerto Rico Law 300 certification and Class 4 Puerto Rico driver license.

Responsibilities

• Manage outgoing mail operations, including UPS shipments, ensuring timely daily distribution.
• Execute document copying and scanning for OA and CTS files with accuracy.
• Generate reports through data collection from computer systems and documents.
• Process supportive services documentation, verify client information, and procurement.
• Distribute CTS checks to students after program completion.
• Compile OA/CTS documentation for Corporate Office or DOL requests.
• Handle incoming calls and direct to appropriate staff with courtesy.
• Prepare advertising materials and information packets per specifications.
• Submit office material requisitions for the OA/CTS Department.
• Coordinate payroll and training documentation for Manager/Supervisor requirements.
• Obtain backup documentation for OA file verification and CTS placement confirmation.
• Maintain inventory control of office supplies and stock levels.
• Maintain procurement order records for monthly submission to management.
• Maintain professional communication with stakeholders to ensure good client relations.

Skills

Bilingual English/Spanish

Interpersonal skills

Organization skills

Confidentiality handling

Education

Associate's Degree in Office Administration or related field

Tools

Microsoft Office Suite (Excel, Word, PowerPoint)

Customer database management systems

Job description

Equus Workforce Solutions is seeking an experienced Administrative Assistant to support Job Corps operations across the United States and Puerto Rico. You will manage mail, document processing, and record-keeping, ensuring accurate data entry and timely reporting.

The role requires strong Microsoft Office skills, bilingual English/Spanish, and the ability to handle confidential information while coordinating with multiple departments.