Bilingual OA/CTS Administrative Clerk

Equus; Puerto Rico; Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

Equus Workforce Solutions seeks an organized administrative professional to manage mail, file systems, and documentation for OA/CTS programs in Puerto Rico and the continental United States. You will generate reports, handle payroll and procurement records, and support management with confidential information.

You will coordinate with Corporate and DOL offices, maintain inventory, and ensure accurate data entry in the electronic file systems.

Qualifikationen

• Associate's degree in office administration or related field.
• Minimum one year of professional administrative or clerical office experience.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and customer database management systems.
• Professional experience working with young adults aged 16-24, demonstrating leadership capabilities and strong interpersonal skills.
• Current certification under Puerto Rico Law 300 and valid Puerto Rico Class 4 driver's license with an acceptable driving record.
• Advanced organizational and time management skills with meticulous attention to detail.
• Advanced written and oral communication skills with the ability to present information clearly to diverse audiences.
• Demonstrated capacity to manage multiple cases and projects simultaneously while maintaining accuracy.
• Bilingual proficiency in English and Spanish, both written and verbal.
• Proven ability to maintain strict confidentiality and handle sensitive materials appropriately.

Aufgaben

• Manage outgoing mail operations, including UPS shipments, ensuring timely daily distribution.
• Execute document copying and scanning procedures for OA and CTS file systems with accuracy.
• Generate comprehensive reports through systematic data collection via computer systems and documentation.
• Process supportive services documentation, including verification of client information and receipts.
• Distribute CTS checks to students upon program completion.
• Compile OA/CTS documentation and records for Corporate or DOL offices.
• Manage incoming communications and direct callers to appropriate personnel.
• Prepare advertising materials and information packets as specified.
• Submit office material requisitions for the OA/CTS Department timely.
• Coordinate collection of payroll and training documentation to support management needs.
• Facilitate communications to obtain backup documentation for OA verification and CTS placement.
• Maintain inventory control of office supplies and stock levels.
• Maintain organized procurement records for monthly submission.
• Establish professional communication standards with stakeholders for client relations.
• Perform general office administration duties with professionalism and efficiency.
• Identify operational needs and address them proactively.
• Upload documentation into electronic case file system accurately.
• Maintain and organize the Shared Drive for project documentation.
• Perform additional duties as assigned by management.

Kenntnisse

Bilingual English/Spanish

Strong interpersonal skills

Organizational skills

Time management

Written communication

Confidentiality

Team collaboration

Ausbildung

Associate's Degree in Office Administration or related field

Tools

Microsoft Office

Customer database management systems

Jobbeschreibung

Equus Workforce Solutions seeks an organized administrative professional to manage mail, file systems, and documentation for OA/CTS programs in Puerto Rico and the continental United States. You will generate reports, handle payroll and procurement records, and support management with confidential information.

You will coordinate with Corporate and DOL offices, maintain inventory, and ensure accurate data entry in the electronic file systems.