Bilingual Logistics Admin Specialist (Hybrid)

Nippon Express USA; Dallas (TX); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401k with company match

Flexible Spending Accounts

HSA, Life and AD&D insurance

Short & Long Term Disability

Commuter Benefits

Generous vacation and sick time

Job summary

Nippon Express USA is seeking a proactive administrative and warehouse support professional to help manage daily operations on-site and in the warehouse. You will track attendance, review timecards, and prepare reports while coordinating temporary staffing with agencies and onboarding new hires.

The role combines desk work with on-site tasks, requiring strong Excel skills, bilingual English/Spanish ability, and attention to detail.

Qualifications

• Proficient in MS Word, Excel and Outlook.
• Bilingual English/Spanish.
• High school diploma or equivalent or relevant experience.
• Experience in administrative support, timekeeping or payroll tasks.
• Familiarity with ADP, timecard review and attendance tracking.
• Experience coordinating temporary employees or staffing agencies.
• Proficient in Excel, data entry and KPI reporting.
• Strong organizational and time-management skills.

Responsibilities

• Support daily warehouse and administrative operations, reporting to Site Supervisor.
• Track attendance for staff, investigate discrepancies, maintain records.
• Review and correct timecards; submit to staffing agencies on schedule.
• Prepare daily, weekly, and monthly reports (attendance, headcount, labor hours, KPI).
• Coordinate temporary staffing needs with staffing agencies and replacements.
• Assist onboarding and orientation, explain site rules and safety procedures.
• Manage employee records, IDs, photos, lockers, equipment, supplies.
• Respond to inquiries per procedures; escalate issues to a manager.
• Maintain confidential records and coordinate with supervisors, employees and departments.
• Provide admin support for workforce planning and process improvements.

Skills

Microsoft Word

Excel

Outlook

Bilingual English/Spanish

Timekeeping

Payroll support

Attention to detail

Education

High school diploma or equivalent

Tools

ADP

Job description

Nippon Express USA is seeking a proactive administrative and warehouse support professional to help manage daily operations on-site and in the warehouse. You will track attendance, review timecards, and prepare reports while coordinating temporary staffing with agencies and onboarding new hires.

The role combines desk work with on-site tasks, requiring strong Excel skills, bilingual English/Spanish ability, and attention to detail.