Bilingual Admin & Workforce Coordinator (Hybrid)

NX GROUP (NIPPON EXPRESS GROUP); Dallas (TX); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401k with company match

FSAs and HSA

Life and Disability Insurance

Commuter Benefits

Vacation and Sick Time

Job summary

Nippon Express U.S.A., Inc. in Dallas, TX seeks an on-site/hybrid Administrative Support Specialist to assist daily warehouse and administrative operations under the Site Supervisor. This role includes attendance tracking, timecard review, reporting, and coordinating staffing with agencies.

You will support onboarding, maintain records, and help with workforce planning while handling confidential information with discretion. Bilingual English/Spanish required.

Qualifications

• High school diploma or equivalency certificate or significant or relevant working experience.
• Bilingual proficiency in English and Spanish.
• Experience in administrative support, timekeeping, or payroll-related tasks.
• Familiarity with ADP, timecard review, and attendance tracking.
• Experience coordinating temporary employees or working with staffing agencies.
• Proficiency in Excel, data entry, and preparing reports or maintaining KPI data.
• Strong organizational and time‑management skills, with careful attention to detail.
• Effective communication, problem‑solving, and follow‑up skills.

Responsibilities

• Support daily warehouse and administrative operations under the direction of the Site Supervisor.
• Track attendance for regular and temporary employees, investigate discrepancies, and maintain accurate attendance records.
• Review and correct temporary employees’ ADP timecards; compile, approve, and submit timecards to staffing agencies on schedule.
• Prepare and submit accurate daily, weekly, and monthly reports, including attendance, headcount, labor hours, inventory, operations, and KPI data.
• Coordinate temporary staffing needs with staffing agencies, including requests for additional personnel, attendance issues, and replacements.
• Support onboarding and orientation for new employees, including explaining site rules and safety procedures and maintaining required documentation.
• Manage employee records and site resources, including ID cards, photos, locker assignments, equipment assignment records, and supplies.
• Respond to administrative inquiries in line with established procedures; promptly elevate employee matters, external inspections, and urgent issues to the appropriate manager.
• Maintain organized, confidential records and coordinate with supervisors, employees, staffing agencies, and internal departments.
• Provide administrative support for workforce planning, operational requests, and process‑improvement projects.
• Salary range $18 - $20

Skills

Bilingual English/Spanish

Timekeeping

Payroll tasks

Education

High school diploma or equivalent

Tools

ADP

Microsoft Excel

Timekeeping software

Job description

Nippon Express U.S.A., Inc. in Dallas, TX seeks an on-site/hybrid Administrative Support Specialist to assist daily warehouse and administrative operations under the Site Supervisor. This role includes attendance tracking, timecard review, reporting, and coordinating staffing with agencies.

You will support onboarding, maintain records, and help with workforce planning while handling confidential information with discretion. Bilingual English/Spanish required.