Bilingual Legal Office Receptionist & Admin Coordinator

Zazella & Singer; Elmwood Park (NJ); Sur place; USD 32 000 - 52 000; Plein temps

Résumé du poste

Zazella & Singer seeks a dynamic Secretary/Receptionist to manage front desk operations, greet clients, handle calls, and support administrative tasks in a legal-office environment.

The role requires bilingual communication, strong organizational skills, and proficiency with Word, Excel, and Outlook. Full-time hours Monday–Friday 9am–5pm, with immediate start and a welcoming, professional office atmosphere.

Qualifications

• Bilingual proficiency is highly preferred for diverse clients and team members.
• Knowledge in legal field.
• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Prior clerical or administrative experience with good time management.
• Strong phone reception abilities and professional demeanor.
• Experience with multi-line phone systems and front desk operations is advantageous.
• Personal assistant or office management experience is a plus but not required.

Responsabilités

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills.
• Manage incoming calls, direct inquiries, and take detailed messages for staff members.
• Perform clerical tasks such as data entry, word processing, and maintaining organized files.
• Support office management activities by coordinating appointments, scheduling meetings, and handling correspondence.
• Assist with client communication and support tasks to enhance customer satisfaction.
• Maintain a tidy front desk area and ensure all office supplies are stocked and organized.

Connaissances

Bilingual proficiency

Strong organizational skills

Phone reception

Time management

Excellent communication

Formation

Experience in legal field

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

Zazella & Singer seeks a dynamic Secretary/Receptionist to manage front desk operations, greet clients, handle calls, and support administrative tasks in a legal-office environment.

The role requires bilingual communication, strong organizational skills, and proficiency with Word, Excel, and Outlook. Full-time hours Monday–Friday 9am–5pm, with immediate start and a welcoming, professional office atmosphere.