Bilingual Legal Office Admin for Client Services

DYADlaw, P.C.; Vista (CA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental and Vision Insurance

FSA

401(k) – matching

Life & AD&D Insurance

Disability Insurance

PTO – 80 hours +

Paid Sick Leave

8 paid holidays

Employee Development Program

Job summary

DYADlaw, P.C. is seeking an Office Admin Assistant to support our day-to-day office and client service operations in Vista, CA. The role coordinates administrative tasks, prepares client documents, processes correspondence, and assists with FOIA and FBI fingerprint submissions.

Ideal candidate is bilingual in English and Spanish, comfortable in a fast-paced professional environment, and committed to confidentiality, accuracy, and excellent service while handling sensitive information with care.

Qualifications

• Bilingual proficiency in English and Spanish is required due to regular communication with clients and review of documents in both languages.
• Associate's degree or 1–3 years of administrative or clerical experience; experience in a legal or professional services environment is preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to maintain accurate documentation.
• Strong written and verbal communication skills.
• Comfortable using office technology, digital document systems, and case management software.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional, adaptable, proactive, and collaborative.
• Ability to maintain confidentiality when working with sensitive information.

Responsibilities

• Serve as a point of contact for clients, visitors, and guests while providing professional and courteous service.
• Maintain an organized, professional, and welcoming office environment.
• Assemble and distribute client welcome packets and final application packets.
• Organize and prepare case documents for legal review, including tables of contents, cover letters, and case files.
• Assist with FOIA requests and FBI fingerprint submissions.
• Process incoming and outgoing mail and coordinate in-person client appointments.
• Assist with USCIS correspondence and other administrative case-related communications as assigned.
• Support attorneys and the Team Lead with scheduling, meetings, appointments, and deadline coordination.
• Maintain and update tasks, notes, and documents within the case management system.
• Process payments and maintain accurate transaction records when applicable.
• Prepare and organize reports, correspondence, and other administrative documents.
• Coordinate with other departments on shared tasks and initiatives.
• Identify opportunities to improve administrative processes and client service.
• Maintain confidentiality and appropriately handle sensitive client information and legal documents.
• This position provides administrative support only and does not independently provide legal advice or make legal determinations.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Attention to detail

Communication skills

Office software

Education

Associate's degree or equivalent experience

Tools

Case management software

Digital document systems

Job description

DYADlaw, P.C. is seeking an Office Admin Assistant to support our day-to-day office and client service operations in Vista, CA. The role coordinates administrative tasks, prepares client documents, processes correspondence, and assists with FOIA and FBI fingerprint submissions.

Ideal candidate is bilingual in English and Spanish, comfortable in a fast-paced professional environment, and committed to confidentiality, accuracy, and excellent service while handling sensitive information with care.