Bilingual Japanese/English Executive Assistant

Wisdom InfoTech Ltd.; Dallas (TX); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Wisdom InfoTech Ltd. is seeking an Executive Administrative Assistant to support senior executives in a highly organized, proactive role.

The ideal candidate has 5+ years of executive support experience, bilingual Japanese-English proficiency, and a strong understanding of Japanese business culture. On-site work in Plano, TX, with responsibility for calendars, travel, expenses, invoices, events, and cross-cultural communications.

Qualifications

• 5+ years of executive administrative support or office operations experience.
• Professional bilingual proficiency in Japanese and English.
• Strong understanding of Japanese business culture, etiquette, and communication practices.
• Ability to work onsite in Plano, Texas.
• Demonstrated experience managing calendars, meetings, travel, expenses, invoices, and events.
• Advanced proficiency in Microsoft Office and Microsoft 365, especially Outlook, Teams, Excel, PowerPoint, and Word.
• Strong organizational, prioritization, time-management, communication, and interpersonal skills.
• Highly proactive, resourceful, detail-oriented, and able to work independently in a fast-paced environment.
• Ability to learn AI tools and other new technologies.

Responsabilités

• Manage schedules and travel plans for Japanese and non-Japanese executives.
• Plan and coordinate complex meetings and conference calls using Microsoft Teams, Zoom, and other platforms for Japanese staff and designated executives.
• Communicate in Japanese and other Japanese companies regarding schedules, meetings, travel, and related coordination.
• Coordinate executive calendars, conference rooms, agendas, meeting materials, catered meals, committees, and cross-functional meetings.
• Arrange domestic and international travel, including flights, hotels, rental cars, limousines, and other ground transportation, using designated travel systems.
• Prepare travel-related expense reports and process non-travel invoices and related expense reports accurately and on time.
• Coordinate local arrangements for business travelers and affiliated companies.
• Plan and organize executive, department, and company events, including venues, meals, invitations, schedules, stakeholder communication, meeting dinners, conferences, congresses, and showcases.
• Translate short Japanese documents into English as needed and distribute information, reports, and documentation to stakeholders.
• Receive and send domestic and international mail and parcels; order office supplies; maintain distribution lists; and support departmental communications.
• Submit IT or service requests through ticketing systems such as ServiceNow and provide backup support for other executive assistants as needed.
• Use Microsoft 365 tools, including Outlook, Teams, Excel, PowerPoint, and Word, to support executive operations.
• Proactively identify administrative needs, risks, and solutions, and learn AI-enabled tools and new technologies that improve productivity and workflows.
• Handle confidential executive, employee, and business information with discretion and follow applicable data-handling requirements.
• Apply continuous improvement, standardized work, problem solving, collaboration, and respect for people in daily responsibilities.

Connaissances

Executive support

Bilingual Japanese-English

Calendar management

Travel planning

Microsoft 365

Formation

Bachelor's degree

Outils

Microsoft 365

ServiceNow

Chrome River

Description du poste

Wisdom InfoTech Ltd. is seeking an Executive Administrative Assistant to support senior executives in a highly organized, proactive role.

The ideal candidate has 5+ years of executive support experience, bilingual Japanese-English proficiency, and a strong understanding of Japanese business culture. On-site work in Plano, TX, with responsibility for calendars, travel, expenses, invoices, events, and cross-cultural communications.