Bilingual Executive Assistant to C-Suite & Global Leaders

Toyota Tsusho Systems Corporation; Plano (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Toyota Tsusho Systems US, Inc. is seeking an Executive Administrative Assistant with 5+ years of experience to manage complex calendars, travel, and events for Japanese and non-Japanese executives in Plano, Texas.

The role requires strong Japanese/English bilingual skills and a solid understanding of Japanese business culture, with proficiency in Microsoft 365 and AI-enabled productivity tools. The position focuses on confidential handling of information, cross-cultural communication, and

Qualifications

• 5+ years of executive administrative support or office operations experience.
• Professional bilingual proficiency in Japanese and English.
• Strong understanding of Japanese business culture and etiquette.
• Ability to work onsite in Plano, Texas.
• Experience managing calendars, meetings, travel, expenses, invoices, and events.
• Advanced proficiency in Microsoft Office and Microsoft 365.
• Proactive, organized, and able to work independently in a fast-paced environment.
• Willingness to learn AI tools and new technologies.

Responsibilities

• Manage schedules and travel plans for Japanese and non-Japanese executives.
• Plan and coordinate complex meetings using Teams, Zoom, and other platforms.
• Communicate in Japanese and other Japanese companies regarding schedules and coordination.
• Coordinate executive calendars, rooms, agendas, materials, meals, and cross-functional meetings.
• Arrange domestic and international travel, including flights, hotels, cars, and ground transportation.
• Prepare travel expense reports and process invoices accurately and on time.
• Coordinate local arrangements for business travelers and affiliated companies.
• Plan and organize executive, department, and company events, including venues and invitations.
• Translate short Japanese documents into English as needed and distribute information.
• Handle mail, parcels, office supplies, and distribution lists; support communications.
• Submit IT/service requests via ServiceNow and provide backup support.
• Use Microsoft 365 tools to support executive operations.
• Identify administrative needs, risks, and solutions; learn AI tools to improve productivity.
• Handle confidential information with discretion and follow data-handling requirements.
• Apply continuous improvement and collaboration in daily responsibilities.

Skills

Executive support

Calendar management

Travel planning

Bilingual JP/EN

MS 365

Cross-cultural comm

Education

Bachelor's degree (preferred)

Tools

ServiceNow

Chrome River

FCM Travel

Microsoft 365

Job description

Toyota Tsusho Systems US, Inc. is seeking an Executive Administrative Assistant with 5+ years of experience to manage complex calendars, travel, and events for Japanese and non-Japanese executives in Plano, Texas.

The role requires strong Japanese/English bilingual skills and a solid understanding of Japanese business culture, with proficiency in Microsoft 365 and AI-enabled productivity tools. The position focuses on confidential handling of information, cross-cultural communication, and