Administrative Assistant-Japanese Bilingual

Pasona Inc.; Plano (TX); On-site; USD 28,000 - 40,000; Full time

Job summary

Pasona Inc. in Plano, TX seeks a Japanese bilingual Administrative Assistant to support daily office operations and general administrative activities. The role involves document preparation, data entry, scheduling, correspondence, and coordination with teams in the U.S.

and Japan, in a fast-paced international setting. The ideal candidate is organized, detail-oriented, and able to manage multiple tasks in a professional environment.

Qualifications

• Professional experience in an office or administrative environment.
• Business-level proficiency in Japanese and English (written and verbal).
• Microsoft Office knowledge (Excel, Word, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and accurate record-keeping.
• Ability to manage multiple tasks and priorities.
• Ability to work independently and with a team.
• Willingness to learn new tasks and adapt to changing priorities.

Responsibilities

• Provide general administrative and clerical support to ensure smooth daily office operations.
• Prepare, organize, and maintain business documents, reports, spreadsheets, and correspondence.
• Perform data entry, update records, and maintain accurate information in internal systems.
• Answer phone calls, respond to emails, and handle general office inquiries.
• Coordinate schedules, appointments, and meetings as needed.
• Assist with communication and coordination between the U.S. office and headquarters in Japan.
• Maintain organized electronic and physical filing systems.
• Assist with office supplies, purchasing requests, and other office-related activities.
• Communicate with internal departments, vendors, and external business contacts.
• Support basic administrative reporting and follow up on pending tasks.
• Assist with additional office projects and administrative duties as assigned.

Skills

Bilingual Japanese/English

MS Office

Communication skills

Organizational skills

Time management

Attention to detail

Confidentiality

Independent work

Team collaboration

Willingness to learn

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Japanese Bilingual Administrative Assistant

Location: Plano, TX – On-site

Compensation: $25–/hour (Depending on Experience and Qualifications)

Relocation Assistance: Not Available

Position Overview

A global Japanese company located in Plano, TX is seeking a Japanese Bilingual Administrative Assistant to support daily office operations and general administrative activities.

This position involves a variety of office responsibilities, including document preparation, data entry, scheduling, correspondence, and communication with internal teams and the company's headquarters in Japan.

The ideal candidate is organized, detail-oriented, and comfortable handling multiple administrative tasks in a professional office environment. This is a great opportunity for someone looking to develop their administrative skills and gain experience in an international business setting.

Key Responsibilities

• Provide general administrative and clerical support to ensure smooth daily office operations.
• Prepare, organize, and maintain business documents, reports, spreadsheets, and correspondence.
• Perform data entry, update records, and maintain accurate information in internal systems.
• Answer phone calls, respond to emails, and handle general office inquiries.
• Coordinate schedules, appointments, and meetings as needed.
• Assist with communication and coordination between the U.S. office and headquarters in Japan.
• Maintain organized electronic and physical filing systems.
• Assist with office supplies, purchasing requests, and other office-related activities.
• Communicate with internal departments, vendors, and external business contacts.
• Support basic administrative reporting and follow up on pending tasks.
• Assist with additional office projects and administrative duties as assigned.

Required Qualifications

• Previous professional experience in an office or administrative environment.
• Business-level proficiency in both Japanese and English (written and verbal) is required.
• Working knowledge of Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to maintain accurate records.
• Ability to manage multiple tasks and prioritize responsibilities.
• Professional attitude and ability to handle confidential information appropriately.
• Ability to work independently and collaborate effectively with team members.
• Willingness to learn new tasks and adapt to changing priorities.

Preferred Qualifications

• Previous experience in administrative assistance, general office support, or office coordination.
• Experience with data entry, document management, or general business operations.
• Experience working in a Japanese company or multicultural business environment.
• Familiarity with Japanese business communication and office practices.
• Experience communicating or coordinating with teams based in Japan.