Bilingual Immigration Legal Secretary | Front Desk Pro

Valid8 Financial, Inc.; Pasadena (CA); On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

Health Insurance

Employee Assistance Program (EAP)

Employee Discount

Paid Training

Professional Development Opportunities

Job summary

Valid8 Financial, Inc. is seeking a friendly, highly organized Bilingual Legal Secretary / Front Desk Receptionist in Pasadena.

This full-time, in-person role focuses on delivering excellent client service while providing administrative and legal support to attorneys and staff in a fast-paced immigration law environment. You will greet clients, manage calls, schedule appointments, handle intake and documentation, draft legal correspondence, and maintain confidential client records with

Qualifications

• Bilingual English and Spanish, read/write/speak fluently.
• Previous experience as a Legal Secretary, Receptionist, Administrative Assistant, or similar role.
• Immigration law experience is preferred but not required.
• Strong customer service and client communication skills.
• Excellent writing, grammar, and proofreading in both English and Spanish.
• Proficient with Word, Outlook, SharePoint, Adobe Acrobat, and related document-creation apps.
• Strong computer literacy and ability to learn legal software programs.
• Excellent organizational skills and attention to detail.
• Ability to multitask in a high-volume environment.

Responsibilities

• Greet and assist clients, visitors, and vendors in a courteous manner.
• Answer and manage a high volume of calls and direct them appropriately.
• Schedule consultations, appointments, and maintain calendars.
• Assist with client intake and collection of required documentation.
• Draft, prepare, and review correspondence and legal documents.
• Handle mail, emails, faxes, and packages.
• Maintain filing systems and client records.
• Perform data entry and manage information in case management systems.
• Support attorneys, legal assistants, and management with administrative tasks.
• Process payments, invoices, and other clerical duties.
• Maintain confidentiality and adhere to office policies.

Skills

Bilingual English and Spanish

Customer service

Written and verbal communication

Attention to detail

Multitasking in a high-volume setting

Tools

Microsoft Word

Outlook

SharePoint

Adobe Acrobat

Job description

Valid8 Financial, Inc. is seeking a friendly, highly organized Bilingual Legal Secretary / Front Desk Receptionist in Pasadena.

This full-time, in-person role focuses on delivering excellent client service while providing administrative and legal support to attorneys and staff in a fast-paced immigration law environment. You will greet clients, manage calls, schedule appointments, handle intake and documentation, draft legal correspondence, and maintain confidential client records with