Bilingual Legal Front Desk Coordinator & Scheduler

unitedfirm; Los Angeles (CA); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Catered lunches

Complimentary parking

Paid time off

Job summary

The Matian Firm, APC in Los Angeles is seeking an experienced Front Desk Receptionist/Coordinator for a fast-paced legal office. You will greet visitors, answer multi-line phones, manage calendars, coordinate conference rooms, and liaise with department managers.

Bilingual English/Spanish is required; 1 year in the legal field is preferred. Proficiency with Excel, Google Sheets, and CLIO is helpful. We offer medical, dental, vision insurance, a 401(k), catered lunches, parking, PTO, and more.

Qualifications

• Bilingual (English/Spanish) with full proficiency.
• Case Management software experience is a significant plus.
• At least 1 year of experience in the legal field.
• Resourceful and motivated to resolve issues whenever they arise.
• Customer service attitude.
• Weekend Availability is a must.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct all office visitors.
• Answer, screen, and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms).
• Provide fundamental information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling office access.
• Order front office supplies and keep an inventory of stock.
• Update calendars and schedule meetings.

Skills

Bilingual English/Spanish

Legal office experience

Customer service mindset

Calendaring & coordination

Tools

CLIO

Microsoft Excel

Google Sheets

Job description

The Matian Firm, APC in Los Angeles is seeking an experienced Front Desk Receptionist/Coordinator for a fast-paced legal office. You will greet visitors, answer multi-line phones, manage calendars, coordinate conference rooms, and liaise with department managers.

Bilingual English/Spanish is required; 1 year in the legal field is preferred. Proficiency with Excel, Google Sheets, and CLIO is helpful. We offer medical, dental, vision insurance, a 401(k), catered lunches, parking, PTO, and more.