Bilingual Legal Secretary / Front Desk Receptionist

Valid8 Financial, Inc.; Pasadena (CA); On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

Health Insurance

Employee Assistance Program (EAP)

Employee Discount

Paid Training

Professional Development Opportunities

Job summary

Valid8 Financial, Inc. is seeking a friendly, highly organized Bilingual Legal Secretary / Front Desk Receptionist in Pasadena.

This full-time, in-person role focuses on delivering excellent client service while providing administrative and legal support to attorneys and staff in a fast-paced immigration law environment. You will greet clients, manage calls, schedule appointments, handle intake and documentation, draft legal correspondence, and maintain confidential client records with

Qualifications

• Bilingual English and Spanish, read/write/speak fluently.
• Previous experience as a Legal Secretary, Receptionist, Administrative Assistant, or similar role.
• Immigration law experience is preferred but not required.
• Strong customer service and client communication skills.
• Excellent writing, grammar, and proofreading in both English and Spanish.
• Proficient with Word, Outlook, SharePoint, Adobe Acrobat, and related document-creation apps.
• Strong computer literacy and ability to learn legal software programs.
• Excellent organizational skills and attention to detail.
• Ability to multitask in a high-volume environment.

Responsibilities

• Greet and assist clients, visitors, and vendors in a courteous manner.
• Answer and manage a high volume of calls and direct them appropriately.
• Schedule consultations, appointments, and maintain calendars.
• Assist with client intake and collection of required documentation.
• Draft, prepare, and review correspondence and legal documents.
• Handle mail, emails, faxes, and packages.
• Maintain filing systems and client records.
• Perform data entry and manage information in case management systems.
• Support attorneys, legal assistants, and management with administrative tasks.
• Process payments, invoices, and other clerical duties.
• Maintain confidentiality and adhere to office policies.

Skills

Bilingual English and Spanish

Customer service

Written and verbal communication

Attention to detail

Multitasking in a high-volume setting

Tools

Microsoft Word

Outlook

SharePoint

Adobe Acrobat

Job description

Bilingual Legal Secretary / Front Desk Receptionist

Pay: $21.00 - $23.00 per hour

Job Type: Full-time

Immediate Opening

A boutique immigration law firm has an IMMEDIATE opening for a Bilingual Legal Secretary / Front Desk Receptionist with exceptional customer service skills, strong organizational abilities, and experience working in a fast-paced professional environment.

The ideal candidate will have an interest in U.S. Immigration and Nationality Law, excellent communication skills in both English and Spanish, strong writing abilities, and a desire to work with a successful and collaborative team. This position serves as the first point of contact for our clients and plays a critical role in maintaining outstanding client service and office operations.

Job Summary

Our high-volume immigration law firm is seeking a friendly, professional, and highly organized Legal Secretary / Front Desk Receptionist to join our team. This role is essential in creating a welcoming environment for clients and visitors while providing administrative and legal support to attorneys and staff.

The successful candidate must be comfortable handling multiple priorities, managing a busy front desk, and maintaining professionalism in a fast-paced legal environment.

Responsibilities

Greet and assist clients, visitors, and vendors in a courteous and professional manner.

Answer and manage a high volume of incoming phone calls and direct them appropriately.

Schedule consultations, appointments, and maintain office calendars.

Assist with client intake and collection of required documentation.

Draft, prepare, and review correspondence and legal-related documents.

Handle incoming and outgoing mail, emails, faxes, and packages.

Maintain accurate filing systems and client records.

Perform data entry and maintain information within case management systems.

Assist attorneys, legal assistants, and management with administrative support.

Process payments, invoices, and other clerical duties as assigned.

Maintain confidentiality and comply with office policies and procedures.

Qualifications

Bilingual English and Spanish required (read, write, and speak fluently).

Previous experience as a Legal Secretary, Receptionist, Administrative Assistant, or similar role required.

Immigration law experience is preferred but not required.

Strong customer service and client communication skills.

Excellent writing, grammar, and proofreading skills in both English and Spanish.

Proficiency with Microsoft Word, Outlook, SharePoint, Adobe Acrobat, and related document-creation applications.

Strong computer literacy and ability to learn legal software programs.

Excellent organizational skills and attention to detail.

Ability to multitask and work effectively in a high-volume environment.

Professional appearance and demeanor.

Ability to maintain confidentiality and handle sensitive information.

• Health Insurance
• Employee Assistance Program (EAP)
• Employee Discount
• Paid Training
• Professional Development Opportunities

Schedule

8-hour shift

Monday through Friday

Work Location

In Person

Why Join Our Team?

We offer a congenial, professional work environment where employees are valued and supported. This is an excellent opportunity for someone interested in immigration law who is seeking long-term growth with a respected and established law firm.

If you are professional, bilingual, detail-oriented, and passionate about helping clients, we encourage you to apply today.