Bilingual HR & Executive Assistant - JP/EN, VIP Relocation

Pasona Inc. (United States); Itasca (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Pasona Inc. (United States) in Itasca, IL seeks a Japanese-English bilingual HR and Executive Assistant to support HR, office administration, and executive activities.

The role involves coordinating visits from Japan, supporting expatriates with relocation, and providing interpretation and translation. Ideal candidates are organized, discreet, and comfortable handling confidential information, with proficiency in MS Office and strong coordination skills for recruiting, onboarding, benefits,

Qualifications

• Business-level proficiency in Japanese and English, including business writing.
• Proficiency with MS Word, Excel, PowerPoint, Outlook and Teams.
• Strong organizational skills and ability to meet deadlines.
• Experience in office administration or related field.

Responsibilities

• Coordinate visits from headquarters, including hotel, transport, meals and meetings.
• Assist expatriates with relocation and repatriation arrangements.
• Provide JP–EN interpretation and translate documents and emails.
• Support recruitment: screening, scheduling, background checks, offers.
• Onboarding/offboarding, I-9 records, and training record updates.
• Maintain attendance, working hours, and leave records.
• Assist with 401(k) administration and ACA reporting.
• Support health insurance renewals and related processes.
• Maintain policies, forms, postings, and office templates.
• Coordinate events, recognition, gifts, and birthday reminders.

Skills

Bilingual JP/EN

Organizational skills

Discretion

Administrative experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Pasona Inc. (United States) in Itasca, IL seeks a Japanese-English bilingual HR and Executive Assistant to support HR, office administration, and executive activities.

The role involves coordinating visits from Japan, supporting expatriates with relocation, and providing interpretation and translation. Ideal candidates are organized, discreet, and comfortable handling confidential information, with proficiency in MS Office and strong coordination skills for recruiting, onboarding, benefits,