Bilingual HR Coordinator - Onboarding & Admin Support

City of Lincoln; Santa Cruz (CA); On-site; USD 45,000 - 54,000; Full time

Job summary

Santa Cruz Seaside Company is seeking an HR Coordinator I to provide front-line service to applicants, Team Members, and visitors. This entry-level role handles onboarding, payroll support, records, and general HR tasks in a fast-paced environment.

The position requires strong communication and organizational skills, ability to multi-task, and adherence to confidentiality. Bilingual English/Spanish is preferred. Five-day on-site schedule, with occasional evenings, weekends, or holidays.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills with attention to detail.
• Ability to comply with California and federal HR requirements.

Responsibilities

• Meet and greet the public and Team Members, answer questions, answer multiline phones, take accurate messages, and direct calls.
• Assist with processing and maintaining files for over 1,500+ seasonal and full-time Team Members.
• Monitor HR email inquiry system and forward or escalate as appropriate.
• Assist with pre-boarding and onboarding procedures and guide candidates through steps.
• Maintain applicant tracking and recruitment modules.
• Assist Team Members with payroll documentation (direct deposit, W-4, pay advance, etc.).
• Review compliance paperwork (I-9 and withholding documents).
• Conduct I-9 and work permit audits.
• Prepare IDs, name tags, and troubleshoot ID issues.
• Ensure the office is stocked with supplies in collaboration with HR staff.
• Schedule meetings for the HR team.
• Handle mail and verify parking for interviews and events.
• Support seasonal projects, company events, and verifications of employment and EDD claims.
• Keep process documentation up to date and maintain trackers.
• Contribute to HR Operations Team procedures.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Organizational skills

HR regulatory knowledge

Time management

Microsoft Office

Education

High School Diploma/GED

HR certification

Tools

Microsoft Office Suite

Job description

Santa Cruz Seaside Company is seeking an HR Coordinator I to provide front-line service to applicants, Team Members, and visitors. This entry-level role handles onboarding, payroll support, records, and general HR tasks in a fast-paced environment.

The position requires strong communication and organizational skills, ability to multi-task, and adherence to confidentiality. Bilingual English/Spanish is preferred. Five-day on-site schedule, with occasional evenings, weekends, or holidays.