Bilingual Front Office Assistant – School Support

THE PATH SCHOOL, INC.; Indianapolis (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

HSA/FSA options

Employer-paid Life Insurance

401(k) with matching

Employee Assistance Program

Employee Discount

PTO

Job summary

The PATH School in Indianapolis, IN, is seeking a Front Office Assistant to provide essential front desk support, answer phone lines, greet visitors, and manage daily office operations. The role emphasizes bilingual communication with English and Spanish-speaking families and requires strong organizational skills and professionalism.

Responsibilities include enrollment coordination, mail handling, transportation coordination, attendance record maintenance, and collaboration with vendors.

Qualifications

• High school diploma or GED required.
• Associate degree preferred.
• Bilingual in English and Spanish (Required).
• 1–3 years of professional office or administrative support experience.
• Proficient in Google Workspace and basic office equipment.
• Excellent written and verbal communication with high attention to detail.
• Criminal background check required.

Responsibilities

• Greet all incoming visitors in a professional, welcoming manner, determine the purpose of their visit, and manage the guest sign-in/out process.
• Operate a multi-line telephone system to answer, screen, and route calls, take detailed messages, and schedule administrative appointments.
• Serve as a primary bilingual contact, using English and Spanish fluency to assist Spanish-speaking families, visitors, and students.
• Process, sort, and distribute incoming/outgoing mail, manage packages, and coordinate office vendor relations for equipment and supplies.
• Monitor and respond promptly to enrollment emails and requests for additional school information.
• Oversee student transportation requests and collaborate with vendors to resolve route and logistical issues.
• Communicate daily attendance entries with staff and maintain strict confidentiality and integrity of student records.
• Monitor, manage, and distribute supply inventory, coordinate facilities requests with maintenance, and assist with special projects and other duties as assigned.
• Other duties as assigned

Skills

Bilingual in English and Spanish

Written and verbal communication

Customer service

Multiline phone system

Attention to detail

Background check

Education

High school diploma or GED

Associate degree preferred

Tools

Google Workspace

Office equipment

Job description

The PATH School in Indianapolis, IN, is seeking a Front Office Assistant to provide essential front desk support, answer phone lines, greet visitors, and manage daily office operations. The role emphasizes bilingual communication with English and Spanish-speaking families and requires strong organizational skills and professionalism.

Responsibilities include enrollment coordination, mail handling, transportation coordination, attendance record maintenance, and collaboration with vendors.