Bilingual Administrative Assistant — Flexible Schedule & Growth

Hope Haven Psychological Resource; Indianapolis (IN); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Flexible schedule

Advancement opportunities

Training & development

Competitive compensation

Paid time off

Career growth opportunities

Job summary

Hope Haven Psychological Resource in Indianapolis is seeking a motivated Bilingual Administrative Assistant to support our office team, answer calls, schedule appointments, and draft correspondence with a friendly demeanor.

The role serves as the first contact for potential clients, guiding them through registration, referrals, and data entry. Fluency in English and Spanish or French Creole is required, with a preference for healthcare office experience.

Qualifications

• US work authorization required.
• Fluent in English and Spanish or French Creole.
• Bachelor's degree or 4 years of relevant training or an Associate’s degree in office administration.
• Proficient in Microsoft Office: Excel, Word, Outlook, PowerPoint.
• High school diploma or GED.
• Previous Administrative Assistant experience.
• Familiar with standard office equipment (printers, fax).
• Excellent computer skills and ability to prioritize.
• Healthcare office setting experience preferred.

Responsibilities

• Answer phones with care and professionalism.
• Register potential psychotherapy clients and direct to registration.
• Schedule appointments and maintain calendars.
• Organize meetings and take minutes.
• Write emails, memos, and letters; distribute as needed.
• Maintain filing system and office procedures.
• Ensure accurate and timely registration processing.
• Follow up on referrals and maintain databases.
• Data entry and spreadsheet maintenance.
• Work independently and as part of a team.
• Handle clerical duties and office tasks as assigned.

Skills

Bilingual English/Spanish

Strong communication

Highly organized

Team player & independent worker

Excellent time management

Education

Bachelor's degree or 4 years of relevant training

Associate’s degree in office administration

High school diploma/GED

Tools

Microsoft Office

Job description

Hope Haven Psychological Resource in Indianapolis is seeking a motivated Bilingual Administrative Assistant to support our office team, answer calls, schedule appointments, and draft correspondence with a friendly demeanor.

The role serves as the first contact for potential clients, guiding them through registration, referrals, and data entry. Fluency in English and Spanish or French Creole is required, with a preference for healthcare office experience.