Bilingual Front Desk Receptionist

Ultimate Staffing; Scottsdale (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

Ultimate Staffing in Scottsdale seeks a professional Receptionist to provide front-desk service and administrative support for the office. This role is the primary contact for employees, visitors, and external partners, ensuring a welcoming environment and smooth daily operations.

Responsibilities include greeting visitors, managing sign-in and badges, coordinating meeting spaces, handling mail and supplies, and assisting leadership with general administrative tasks as needed.

Qualifications

• Experience in front desk or receptionist role preferred.
• Strong communication and organizational skills.
• Ability to manage multiple tasks and maintain a welcoming front desk.

Responsibilities

• Greet and direct all visitors, ensuring a professional first impression.
• Answer, screen, and route incoming calls promptly and courteously.
• Maintain a clean, organized reception and lobby area.
• Sort, distribute, and prepare mail and packages; manage supplies.
• Assist with meeting logistics and basic technology needs.

Job description

The Receptionist is responsible for providing professional front-desk service and administrative support to ensure the smooth and efficient operation of the Scottsdale office. This position serves as the primary point of contact for employees, visitors, and external partners, and is responsible for maintaining a welcoming environment, managing incoming communications, and supporting general office functions.

Responsibilities

Front Desk Management

• Greet and direct all visitors, ensuring a professional and positive first impression.
• Manage visitor sign-in procedures, badges, and notifications to employees.
• Answer, screen, and route incoming calls promptly and courteously.
• Maintain a clean, organized, and presentable reception and lobby area.

Administrative and Office Support

• Sort, distribute, and prepare incoming and outgoing mail and packages.
• Maintain inventory of office supplies and replenish items as needed.
• Ensure conference rooms, kitchen areas, and shared spaces remain clean, organized, and properly stocked.
• Assist with document scanning, copying, filing, and uploading into systems such as Square 9.
• Provide general administrative assistance to leadership and employees as assigned.

Meeting and Visitor Coordination

• Reserve conference rooms and ensure they are prepared for meetings.
• Assist with meeting logistics, materials, and basic technology needs.
• Provide support for visitors, including Wi-Fi access and directional assistance.

Event and Employee Support

• Assist with internal office events such as birthdays, celebrations, and team gatherings.
• Support HR or leadership with administrative tasks related to office activities or communications.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.