Bilingual Front Desk & Office Concierge

Ultimate Staffing; Scottsdale (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Ultimate Staffing in Scottsdale, AZ is seeking a proactive Administrative and Office Support professional. The role focuses on greeting visitors, handling calls, and keeping the lobby presentable for a professional first impression.

You will manage mail and supplies, coordinate meeting spaces, assist leadership, and support HR activities as needed. A strong emphasis on organization and courteous communication is essential.

Qualifications

• Provide professional reception and front-desk support.
• Demonstrate strong communication and multitasking abilities.
• Assist with mail, supplies, and conference room readiness.

Responsibilities

• Greet and direct all visitors, presenting a professional first impression.
• Manage visitor sign-in, badges, and employee notifications.
• Answer and route incoming calls promptly and courteously.
• Maintain a clean, organized lobby and reception area.
• Sort, distribute, and prepare mail and packages.
• Maintain office supplies and restock as needed.
• Ensure conference rooms and shared spaces are stocked and tidy.
• Support with document scanning, copying, and uploading into systems such as Square 9.
• Provide general administrative support to leadership and staff as assigned.
• Reserve and prep conference rooms for meetings and assist with logistics.

Skills

Visitor greeting

Phone screening

Meeting coordination

Tools

Square 9

Job description

Ultimate Staffing in Scottsdale, AZ is seeking a proactive Administrative and Office Support professional. The role focuses on greeting visitors, handling calls, and keeping the lobby presentable for a professional first impression.

You will manage mail and supplies, coordinate meeting spaces, assist leadership, and support HR activities as needed. A strong emphasis on organization and courteous communication is essential.