Front Desk & Visitor Services Specialist

Mosaic-Gardens-At-Scottsdale; Scottsdale (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Mosaic-Gardens-At-Scottsdale is seeking a friendly Receptionist to join our front desk team. You will welcome residents, families, visitors and partners with professionalism and warmth, while coordinating calls and sign-in procedures.

Responsibilities include maintaining a tidy lobby, providing clerical support, and assisting with scheduling and service requests. The role requires strong communication, organization, and the ability to multitask in a fast-paced environment.

Qualifications

• Strong verbal and written communication with a warm, welcoming demeanor.
• Proficiency in Microsoft Office and basic computer systems.
• Ability to multi-task in a fast-paced environment.
• Knowledge of office equipment and call management systems preferred.
• Excellent organizational and time management skills.

Responsibilities

• Front Desk & Visitor Support
• Provide a warm, professional welcome to all residents, families, visitors, and partners.
• Maintain continuous coverage of the front desk during assigned times and arrange coverage as needed.
• Answer, screen, and direct incoming calls while ensuring prompt, accurate messaging.
• Greet and assist visitors, ensuring compliance with sign-in/out procedures.
• Maintain a clean, organized, and professional reception and lobby area.
• Administrative & Clerical Support
• Complete clerical tasks, including filing, copying, mailing, and payroll support.
• Maintain office supply inventory and coordinate ordering to ensure availability.
• Assist with resident call systems, service requests, and appointment scheduling.

Skills

Strong verbal and written comms

Microsoft Office

Multi-tasking

Office equipment & call systems

Organizational & time management

Tools

Microsoft Office

Job description

Mosaic-Gardens-At-Scottsdale is seeking a friendly Receptionist to join our front desk team. You will welcome residents, families, visitors and partners with professionalism and warmth, while coordinating calls and sign-in procedures.

Responsibilities include maintaining a tidy lobby, providing clerical support, and assisting with scheduling and service requests. The role requires strong communication, organization, and the ability to multitask in a fast-paced environment.