Bilingual Front Desk & HR Admin | Office Support

Socket.dev; Grinnell (IA); On-site; USD 44,000 - 55,000; Full time

Job summary

Mom’s Meals is seeking an Office Administrator in Grinnell, IA to serve as the first point of contact and provide comprehensive administrative support. You will manage front-desk activities, greet visitors, coordinate meetings (on-site and remote), and assist HR with translation and onboarding tasks.

The role requires strong organizational skills, attention to detail, and the ability to interact with senior leadership and vendors. A bilingual English/Spanish proficiency is highly valued.

Qualifications

• High School diploma or equivalent required.
• Bilingual English/Spanish strongly preferred.
• Proficient with MS Office (Excel, Word, Outlook) and strong organizational skills.

Responsibilities

• Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls.
• Assist HR and managers with translation.
• Schedule and organize meetings on-site and remotely.
• Answer phones and transfer calls to departments; take messages.
• Support senior staff and HR-related tasks (interview coordination, new hire class).
• Maintain discretion and confidentiality of company information.
• Coordinate office and facility tasks; monitor and stock supplies; liaise with vendors.

Skills

Bilingual English/Spanish

Strong organizational abilities

Attention to detail

MS Outlook

MS Excel

MS Word

Communication skills

Education

High School diploma or equivalent

Associate Degree or 2 years Technical Training or college degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Mom’s Meals is seeking an Office Administrator in Grinnell, IA to serve as the first point of contact and provide comprehensive administrative support. You will manage front-desk activities, greet visitors, coordinate meetings (on-site and remote), and assist HR with translation and onboarding tasks.

The role requires strong organizational skills, attention to detail, and the ability to interact with senior leadership and vendors. A bilingual English/Spanish proficiency is highly valued.