Bilingual Office Assistant

Socket.dev; Grinnell (IA); On-site; USD 44,000 - 55,000; Full time

Job summary

Mom’s Meals is seeking an Office Administrator in Grinnell, IA to serve as the first point of contact and provide comprehensive administrative support. You will manage front-desk activities, greet visitors, coordinate meetings (on-site and remote), and assist HR with translation and onboarding tasks.

The role requires strong organizational skills, attention to detail, and the ability to interact with senior leadership and vendors. A bilingual English/Spanish proficiency is highly valued.

Qualifications

• High School diploma or equivalent required.
• Bilingual English/Spanish strongly preferred.
• Proficient with MS Office (Excel, Word, Outlook) and strong organizational skills.

Responsibilities

• Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls.
• Assist HR and managers with translation.
• Schedule and organize meetings on-site and remotely.
• Answer phones and transfer calls to departments; take messages.
• Support senior staff and HR-related tasks (interview coordination, new hire class).
• Maintain discretion and confidentiality of company information.
• Coordinate office and facility tasks; monitor and stock supplies; liaise with vendors.

Skills

Bilingual English/Spanish

Strong organizational abilities

Attention to detail

MS Outlook

MS Excel

MS Word

Communication skills

Education

High School diploma or equivalent

Associate Degree or 2 years Technical Training or college degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

An Office Administrator is the first point of contact and provides administrative support for the facility. This position will coordinate front-desk activities,redirect phone calls and streamline office operations.This position ensures visitors and team members are welcomed and executes all administrative tasks at a high level. We are looking for an excellent team player to build positive relationships with employees and guests.

Hours for this role are Monday - Friday 7:30am - 4:00pm.

Position Responsibilities may include, but not limited to

• Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls, among other requests
• Assist both HR and managers/supervisors with translation
• Schedule & organize meetings both on-siteand remotely
• Answer phones using multi-line phone system, transfer calls to various departments and take messages
• Support upper level staff and HR-related work (i.e. interview coordination, new hire class support, etc.)
• Provide excellentcustomer service attitude
• Consistently take the initiative and offer creative solutions to problems
• Serve as the liaison and go-to person for office questions and inquiries
• Conduct and monitor wellness screenings for team members
• Maintain a high-level of discretion and confidentiality when dealing with employee and company information
• Coordinate office & facility tasks to include but not limited to; Monitor, order, and stock of office, breakroom and cleaning supplies, coordinate with cleaning staff and building manager, ensure facility needs are addressed, and outside vendor management

Required Skills and Experience

• High School diploma or equivalent
• Bilingual - English/Spanish
• Must have strong organizational abilities, attention to detail, and multi-tasking skills
• Previous experience with Microsoft applications including: Excel, Word, Outlook
• Minimum 3-5 years of receptionist, HR administrative, or related experience
• Ability to manage multiple schedules via MS Outlook
• Excellent previous attendance history
• Demonstrates exceptional communication and people skills
• Ability to interact effectively with senior leadership, outside vendors, and internal and external customers

Preferred Skills and Experience

• Associate Degree or 2 years Technical Training or college degree
• Previous experience working in a manufacturing/production facility

Physical Requirements

• Repetitive motions that include the wrists, hands and/or fingers
• Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
• Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
• Ability to lift up to 10-20 lbs

Company Overview

Mom’s Meals is a home-delivered meal service providing fully prepared, refrigerated meal solutions direct to homes nationwide since 1999. We provide seniors, patients recovering post-discharge and those managing a chronic condition with tailored nutrition solutions to manage their specific needs. If you are passionate about the well-being of others and have a strong sense of community, Mom’s Meals could be the place for you! We are a family operated business looking for fun, compassionate, and friendly people who want to make a difference in the lives of others.

EEO

Mom’s Meals complies with all applicable federal and state non-discrimination laws. All qualified applicants shall receive consideration for employment without regards to race, religion, national origin, ancestry, color, gender, age, disability, sexual orientation or military status.