Bilingual Front Desk & Administrative Assistant

Caring for People Services; Omaha (NE); On-site; USD 38,000 - 46,000; Full time

Job summary

Caring for People Services in Omaha, NE seeks an Administrative Assistant to support daily operations at the Home Office. You will greet visitors, manage the front desk, and assist with onboarding while providing bilingual English-Spanish support and delivering courteous, efficient service.

The role requires strong organizational skills, Microsoft Office proficiency, and the ability to handle multiple priorities with discretion. Typical hours are Mon-Fri, 8:00am-5:00pm.

Qualifications

• High School diploma or equivalent; associate's degree preferred.
• Minimum 2+ years in Receptionist/Front Office roles.
• Strong communication, customer service, and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Bilingual in Spanish and English (required).

Responsibilities

• Greet and check in visitors; maintain a visitor log.
• Answer and direct phone calls; relay messages.
• Prepare visitor badges, name tags, and meeting materials.
• Provide Spanish translation support for calls, messages, and documents.
• Assist in onboarding by preparing welcome packets and orientations.
• Maintain front desk folders and office directories; ensure continuity.
• Create and distribute internal announcements and reminders.
• Assist in preparing materials for meetings and leadership presentations.
• Coordinate with vendors and maintain office equipment.
• Manage office calendar and conference room reservations.
• Compile monthly supply expense summaries.

Skills

Bilingual: English/Spanish

Communication

Customer service

Organizational skills

Multitasking

Education

High School diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

Caring for People Services in Omaha, NE seeks an Administrative Assistant to support daily operations at the Home Office. You will greet visitors, manage the front desk, and assist with onboarding while providing bilingual English-Spanish support and delivering courteous, efficient service.

The role requires strong organizational skills, Microsoft Office proficiency, and the ability to handle multiple priorities with discretion. Typical hours are Mon-Fri, 8:00am-5:00pm.