Bilingual Administrative Assistant – Front Desk & Office

Caring for All Inc; Omaha (NE); On-site; USD 36,000 - 48,000; Full time

Job summary

Caring for All Inc. seeks an Administrative Assistant to support day-to-day operations at the Omaha Home Office.

The role is the welcoming face for visitors, clients, and staff, requiring bilingual English/Spanish proficiency, strong organization, and the ability to manage multiple priorities with a service-oriented attitude. Responsibilities include front desk duties, client experience, onboarding support, and coordinating office operations.

Qualifications

• High School diploma or equivalent. Associate degree preferred.
• Minimum 2+ years of experience in Receptionist/Front Office roles.
• Strong communication, customer service, and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Bilingual in Spanish and English required.
• Self-starter with proactive, solutions-oriented approach.

Responsibilities

• Greet and check in visitors and clients; maintain a visitor log.
• Answer and direct phone calls; relay messages promptly.
• Prepare visitor badges, name tags, and meeting materials.
• Provide Spanish translation support for calls, messages, and documents.
• Support onboarding by preparing welcome packets and orientation logistics.
• Maintain front desk folders, office directories, and internal announcements.

Skills

Bilingual Spanish/English

Strong communication

Organizational skills

Customer service

Multitasking

Education

High School diploma

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

Caring for All Inc. seeks an Administrative Assistant to support day-to-day operations at the Omaha Home Office.

The role is the welcoming face for visitors, clients, and staff, requiring bilingual English/Spanish proficiency, strong organization, and the ability to manage multiple priorities with a service-oriented attitude. Responsibilities include front desk duties, client experience, onboarding support, and coordinating office operations.