Bilingual Family Executive Assistant & Operations Manager

Mandarin Staffing; Atherton (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Long-term opportunity

Job summary

Mandarin Staffing is seeking a Family Executive Assistant / Household Operations Manager for a prominent family in Atherton, CA. The role focuses on executive support and household management rather than childcare, requiring high organization, proactive systems-building, and comfort with technology.

The ideal candidate will balance calendar coordination, vendor management, and school logistics while maintaining discretion and a calm, professional demeanor.

Qualifications

• Fluent in Mandarin and English with excellent written and spoken skills.
• Exceptional organizational and multitasking abilities for a busy household.
• Proactive, detail-oriented, and tech-savvy with a systems mindset.
• Strong communication and professional discretion when drafting emails.
• Comfortable working around children and coordinating family schedules.

Responsibilities

• Oversee daily household operations and logistics.
• Coordinate vendors, contractors, and household staff.
• Manage calendars, appointments, and family schedules.
• Coordinate children's school activities and logistics.
• Assist with travel planning and reservations.
• Research, purchasing, and special projects for the home.
• Draft emails and communicate professionally on behalf of the principals.
• Utilize automation tools to improve efficiency.
• Provide occasional after-hours support for urgent matters.

Skills

Mandarin

English

Organization

Multitasking

Tech-savvy

Job description

Mandarin Staffing is seeking a Family Executive Assistant / Household Operations Manager for a prominent family in Atherton, CA. The role focuses on executive support and household management rather than childcare, requiring high organization, proactive systems-building, and comfort with technology.

The ideal candidate will balance calendar coordination, vendor management, and school logistics while maintaining discretion and a calm, professional demeanor.