Bilingual Executive Assistant to Private Principal (Miami)

The Wellington Agency; Miami Beach (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Job summary

The Wellington Agency is seeking a highly organized Executive Assistant to support a private principal in Miami. The role demands fluency in English and Spanish, superior calendar management, and the ability to proactively manage a demanding schedule.

Based in Miami with a standard 9:00 AM–5:00 PM schedule and flexibility, the position offers medical insurance and paid time off. This urgent search requires discretion and trusted, proactive problem-solving.

Qualifications

• 5+ years of experience as an Executive Assistant supporting a high-level executive, entrepreneur, principal, or private client.
• Strong calendar management and scheduling experience.
• Excellent judgment and the ability to confidently prioritize competing requests.
• Strong organizational skills and exceptional attention to detail.
• Spanish and English fluency is REQUIRED.
• Ability to work primarily in an office environment in Miami.
• Must have a valid driver’s license and vehicle.

Responsibilities

• Manage and maintain a complex calendar, including meetings, appointments, and shifting priorities.
• Act as a professional gatekeeper, evaluating meeting requests and determining when to accept, decline, or appropriately reschedule requests.
• Proactively protect the principal’s time and ensure his schedule remains efficient and manageable.
• Coordinate domestic and international travel, itineraries, transportation, and related logistics.
• Schedule and coordinate meetings with internal and external contacts.
• Manage meeting preparation, follow-up, and action items as needed.
• Assist with the coordination of multiple businesses and ongoing business-related priorities.
• Provide occasional Personal Assistant support as needed.
• Communicate professionally with executives, business contacts, vendors, and other key individuals.
• Handle sensitive and confidential information with a high degree of discretion.
• Anticipate needs, identify potential scheduling conflicts, and resolve issues before they become problems.
• Provide general administrative and organizational support to keep the principal’s day-to-day affairs running smoothly.

Skills

Calendar management

Discretion

Communication

Prioritization

Independent work

Job description

The Wellington Agency is seeking a highly organized Executive Assistant to support a private principal in Miami. The role demands fluency in English and Spanish, superior calendar management, and the ability to proactively manage a demanding schedule.

Based in Miami with a standard 9:00 AM–5:00 PM schedule and flexibility, the position offers medical insurance and paid time off. This urgent search requires discretion and trusted, proactive problem-solving.