Bilingual Executive Assistant to Private Principal (Miami)

The Wellington Agency; Miami Beach (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Job summary

The Wellington Agency in Miami Beach, FL seeks an experienced Executive Assistant to support a private principal. Roles include calendar management, travel planning, gatekeeping, and confidential handling of sensitive information.

Fluency in English and Spanish is required; the position is office-based in Miami with standard weekday hours and occasional flexibility. Ideal candidates will demonstrate discretion, excellent judgment, and the ability to prioritize competing requests in a fast-paced

Qualifications

• 5+ years of experience as an Executive Assistant supporting high-level executives.
• Strong calendar management and scheduling experience.
• Excellent judgment and ability to prioritize competing requests.
• Strong organizational skills and exceptional attention to detail.
• Professional, polished, and highly discreet.
• Ability to work independently and anticipate needs.
• Strong written and verbal communication skills.
• Comfortable in a fast-paced environment with changing priorities.
• Spanish and English fluency is REQUIRED.
• Office-based role in Miami; valid driver’s license and vehicle.

Responsibilities

• Manage and maintain a complex calendar, including meetings and appointments.
• Act as a professional gatekeeper, evaluating meeting requests.
• Proactively protect the principal’s time and schedule.
• Coordinate domestic and international travel and logistics.
• Schedule and coordinate meetings with internal and external contacts.
• Manage meeting preparation, follow-up, and action items.
• Assist with coordination of multiple businesses and priorities.
• Provide occasional Personal Assistant support as needed.
• Communicate professionally with executives, vendors, and contacts.
• Handle sensitive and confidential information with discretion.
• Anticipate needs and resolve scheduling conflicts proactively.
• Provide general administrative support to day-to-day affairs.

Skills

Bilingual English Spanish

Job description

The Wellington Agency in Miami Beach, FL seeks an experienced Executive Assistant to support a private principal. Roles include calendar management, travel planning, gatekeeping, and confidential handling of sensitive information.

Fluency in English and Spanish is required; the position is office-based in Miami with standard weekday hours and occasional flexibility. Ideal candidates will demonstrate discretion, excellent judgment, and the ability to prioritize competing requests in a fast-paced