Bilingual Executive Assistant to CEO (Miami)

Nation Security Services LLC; Miami (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Nation Security Services LLC is seeking a highly organized Executive Administrative Assistant to support the CEO at our Miami headquarters. The role involves managing a dynamic calendar, coordinating logistics, and acting as the primary communication point in both English and Spanish. Applicants should have 3+ years of experience, ideally with a C-level executive, and possess advanced proficiency in Microsoft Office. This full-time position requires exceptional organizational skills and discretion in handling sensitive information.

Qualifications

• 3+ years of administrative support experience, with at least 1-2 years supporting a C-level executive.
• Must be professionally fluent in both English and Spanish.
• Exceptional organizational, time management, and problem-solving abilities.

Responsibilities

• Manage the CEO’s dynamic calendar, scheduling meetings, and operational reviews.
• Coordinate business logistics, including booking travel arrangements.
• Act as the primary point of contact for the CEO, prioritizing incoming communication.
• Prepare agendas and organize materials for weekly executive meetings.
• Handle the CEO's administrative duties, including expense reporting.
• Maintain confidentiality while handling sensitive business information.

Tools

Microsoft Office Suite

CRM or project management software

Job description

Nation Security Services LLC is seeking a highly organized Executive Administrative Assistant to support the CEO at our Miami headquarters. The role involves managing a dynamic calendar, coordinating logistics, and acting as the primary communication point in both English and Spanish. Applicants should have 3+ years of experience, ideally with a C-level executive, and possess advanced proficiency in Microsoft Office. This full-time position requires exceptional organizational skills and discretion in handling sensitive information.