Bilingual Executive Assistant & Operations Lead (Mandarin/English)

KAM LEE YUEN TRADING CO INC; Hayward (CA); On-site; USD 63,000 - 77,000; Full time

Job summary

Kam Lee Yuen Trading Co. Inc. in Hayward, CA seeks an Executive Assistant and Operations Manager to provide comprehensive administrative and operational support to the C-Suite.

The role requires discretion, strong bilingual English and Mandarin communication, and on-site presence. Responsibilities include calendar management, travel coordination, drafting bilingual correspondence, and coordinating with internal and external stakeholders.

Qualifications

• 3–5 years of executive administrative support experience, preferably supporting C-suite.
• Strong bilingual English and Mandarin communication skills (spoken and written).
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• High professionalism, discretion, and ability to handle confidential information.
• On-site work Monday–Friday in Hayward, CA.

Responsibilities

• Provide high-level administrative support to C-Suite executives, including calendar management, travel coordination, and meeting preparation.
• Draft, proofread, and distribute professional English/Mandarin correspondence, reports, and presentations.
• Serve as liaison between executives and internal/external stakeholders, including Chinese-speaking partners and clients.
• Coordinate bilingual communications for meetings and negotiations as needed.
• Manage confidential information with discretion and professionalism.
• Prepare meeting agendas, minutes, and track action items for follow-through.
• Organize filing systems and documents in physical and digital formats.
• Handle executive travel logistics including domestic and international arrangements.
• Support special projects and ad-hoc assignments as directed by leadership.
• Coordinate office operations and interface with vendors, partners, and visitors.

Skills

Bilingual English/Mandarin

MS Office Suite

Organizational Skills

Discretion & Confidentiality

Job description

Kam Lee Yuen Trading Co. Inc. in Hayward, CA seeks an Executive Assistant and Operations Manager to provide comprehensive administrative and operational support to the C-Suite.

The role requires discretion, strong bilingual English and Mandarin communication, and on-site presence. Responsibilities include calendar management, travel coordination, drafting bilingual correspondence, and coordinating with internal and external stakeholders.