Bilingual Executive Assistant & Office Operations Lead

QUICK USA, Inc.; Richardson (TX); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Job summary

QUICK USA, Inc. is seeking a highly capable Bilingual Executive Assistant & Office Generalist (Japanese / English) to support senior leaders and manage local office operations in Richardson, TX.

The role splits between providing dedicated administrative support to executives from global headquarters (about 60%) and overseeing general office administration (about 40%). Proficiency in Japanese and English is required, with strong calendar, travel, and translation duties.

Qualifications

• Native-level fluency in Japanese and professional English communication.
• Experience as EA, corporate secretary, office manager, or senior admin.
• Strong organizational, prioritization, and time-management skills.
• Proficiency with MS Office and business communication tools.

Responsibilities

• Provide executive support to incoming/seconded executives from global headquarters.
• Manage calendars, meetings, travel logistics, and relocation support.
• Translate emails, reports, and materials between Japanese and English.
• Oversee general office operations, vendor management, and administrative tasks.
• Assist with invoices, basic bookkeeping, and reception duties.

Skills

Bilingual Japanese/English

Calendar management

Travel coordination

Vendor management

MS Office

Education

Bachelor’s degree preferred

High School Diploma required

Tools

MS Office

Job description

QUICK USA, Inc. is seeking a highly capable Bilingual Executive Assistant & Office Generalist (Japanese / English) to support senior leaders and manage local office operations in Richardson, TX.

The role splits between providing dedicated administrative support to executives from global headquarters (about 60%) and overseeing general office administration (about 40%). Proficiency in Japanese and English is required, with strong calendar, travel, and translation duties.